Finance and Grants Manager – Nonprofit Accounting

Inside Philanthropy; Washington (District of Columbia); On-site; USD 80,000 - 120,000; Full time

Job summary

PTWMSI seeks a hands-on Finance and Grants Manager to strengthen accounting operations, manage grant finances, and help leaders make informed decisions about resources and growth.

You will connect financial information across systems, maintain budgets and reports, and coordinate grant applications and financial submissions. The role offers process improvements and autonomy within approved limits.

Qualifications

• Nonprofit accounting experience preferred.
• Grant accounting and reporting experience required.
• Strong internal controls and process improvement mindset.

Responsibilities

• Coordinate monthly close activities with internal staff and external accountants.
• Complete and review bank, credit card, payroll, grant receivable, and other account reconciliations.
• Maintain accurate transaction coding, journal entries, supporting records, and program allocations.
• Coordinate accounts payable, grant invoicing, receivables follow‑up, and vendor documentation.
• Partner with HR on payroll reconciliation and supported salary and benefit allocations.

Skills

Financial management

Grant management

Budgeting

Accounting

Payroll reconciliation

Financial reporting

Systems integration

QuickBooks Online

Education

Bachelor's in Accounting or Finance

Tools

QuickBooks Online

Ramp

Rippling

EHR systems

Job description

About the Opportunity

Paving the Way Multi-Service Institute (PTWMSI) seeks a hands‑on Finance and Grants Manager to strengthen our accounting operations, manage grant finances, and help our leaders make informed decisions about resources and growth.

You will connect financial information across our systems, maintain reliable budgets and reports, and coordinate grant applications, reimbursement requests, and financial submissions. You will have the opportunity to improve processes, reduce manual work, and resolve routine financial issues independently within established approval limits.

This role is well suited to an experienced nonprofit accountant or finance professional who enjoys both completing detailed work and improving how that work gets done.

About PTWMSI

PTWMSI is a nonprofit behavioral health organization serving children, adolescents, adults, and families. Our services include outpatient care, school‑based mental health services, community support, and pediatric mental health integration. Your work will help us use resources responsibly and sustain access to quality care.

What You Will Do

Manage accounting and financial operations

• Coordinate monthly close activities with internal staff and external accountants.
• Complete and review bank, credit card, payroll, grant receivable, and other account reconciliations.
• Maintain accurate transaction coding, journal entries, supporting records, and program allocations.
• Coordinate accounts payable, grant invoicing, receivables follow‑up, and vendor documentation.
• Partner with HR on payroll reconciliation and supported salary and benefit allocations.

Strengthen financial systems and reporting

• Improve workflows involving QuickBooks Online, Ramp, Rippling, and financial information from our EHR and billing reports.
• Work with vendors and systems staff to establish supported integrations, reliable imports, and documented reconciliation procedures.
• Improve the chart of accounts, approval routing, and program and grant tracking.
• Reduce duplicate entry and train colleagues on approved financial procedures.

Lead budgeting and financial analysis

• Develop agency, program, staffing, and grant budgets with department leaders.
• Prepare monthly budget-to-actual reports, explain