Finance and Contracts Administrator
iCatalyst Inc
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Benefits offered by this job
Job summary
iCatalyst, Inc. is seeking a Finance and Contracts Administrator to join our hybrid team in the DC/VA/MD area, with primary responsibility for contract administration, financial management, and regulatory compliance.
The role supports federal contracts, negotiates terms, tracks expenditures, and prepares financial reports, while ensuring adherence to FAR/DFARS and company policies. Ideal candidates have 4–8 years of federal contract experience, a finance or contracts background, and NCMA
Qualifications
- Experience in federal contracts or financial administration on the contractor side, 4–8 years.
- FAR/DFARS familiarity and flow-downs.
- Ability to manage multiple priorities with high accuracy.
- US person eligible to work in the United States; ability to obtain federal clearance.
Responsibilities
- Contract Administration: advise PMs on contractual significance; negotiate terms; prepare contract communications; coordinate with project team on actions; support prime contracts and subawards; review proposals for compliance; manage award setups and closeouts; maintain contracts and POs; input into a Contract Database; ensure vital records management.
- Financial Management & Budgeting: track expenditures, forecast resources, process invoices/payments; coordinate with vendors/clients; prepare financial reports and support audits.
- Regulatory Compliance: ensure FAR compliance; manage IDIQs/GWACs deliverables; participate in risk reviews; follow disputes process with Legal.
- Stakeholder Coordination: serve as liaison between internal teams and federal agency representatives.
- Other: maintain confidentiality; support continuous improvement; perform special projects.
Skills
Education
Job description
Job ID: 2026_08_FCA
Role/Title: Finance and Contracts Administrator
Priority: High – Immediate Hire
Hybrid Opportunity - Must be local to the DC/VA/MD area and available to work onsite when needed.
iCatalyst, Inc. is a next-generation technology company specializing in Artificial Intelligence (AI), Natural Language Processing (NLP), Machine Learning (ML), and Robotic Process Automation (RPA).
Since 2007, we have partnered with federal and commercial clients to deliver innovative, mission-driven solutions that enhance operational efficiency, digital transformation, and business outcomes.
Our solutions are built on a foundation of agility, security, and scalability, guided by our CMMI ML 3 Services and Software Development framework and backed by globally recognized certifications in ISO 9001:2015 (Quality Management) and ISO/IEC 27001:2022 (Information Security).
We specialize in AI-Driven Digital Transformation, Cloud and Infrastructure Modernization, Data Engineering and Advanced Analytics, Enterprise IT Modernization and Mission-Focused Program and Change Management.
At iCatalyst, our people are at the center of everything we do.
- Award-winning culture of innovation and a friendly workplace
- Work on cutting-edge AI and digital transformation projects
- Be part of a mission-driven team
- Grow your career in a stable, certified, high-performing organization
- Comprehensive benefits and wellness packages, 401K with company match, competitive pay
We are seeking a Finance and Contracts Administrator to join our growing team in support of our corporate office.
This is an exciting opportunity to work on cutting-edge technologies and contribute to impactful, mission-critical initiatives.
- Contract Administration:
- Advise the project management team on the contractual significance of proposed actions. Be the subject matter expert on the prime contracts.
- Negotiate changes to the terms and conditions to reduce the company’s risk exposure.
- Prepare and provide contractually significant communications and notices including contract terms, deliverables, renewal dates, payment schedules, and compliance requirements.
- Coordinate with other project team members to identify customer related actions or inactions, which may result in constructive contract changes.
- Provide support in the formation of prime contracts, including participating in the proposal, prime contract review, joint venture and/or subcontract partnering, and risk assessment process.
- Review proposals to ensure compliance with contract requirements including Truthful Cost or Pricing Data Statute.
- Manage award setups, modifications, and closeout procedures for federal prime contracts or subawards.
- Prepare, review, and maintain contracts, purchase orders, invoices, statements, and other financial documentation.
- Assist in developing contract summaries and inputting contract information into a Contract Database and updating throughout the project.
- Ensure compliance with management of vital records and relevant correspondence to support reporting, contract audit, claims and litigations, and contract close out.
- Financial Management & Budgeting:
- Track program expenditures, manage resource forecasting, and review direct charges against funded budgets.
- Process and track invoices, payments, receipts, and other financial transactions in accordance with established procedures. Coordinate with vendors, clients, subcontractors, and consultants regarding contracts, invoices, payments, and account-related matters.
- Prepare financial reports, management summaries, support billing processes, and reconcile contract costs for any system discrepancies and assist with financial and contractual audits.
- Regulatory Compliance:
- Ensure adherence to the Federal Acquisition Regulation (FAR) and agency-specific supplements.
- Submit reporting and manage deliverables for compliance with all IDIQs and GWACs requirements.
- Participate in risk reviews and project management team reviews?
- Follow the disputes process to track and administer claims throughout the project, while working with Legal.
- Stakeholder Coordination:
- Serve as the primary liaison between internal project managers, executive teams, and federal agency representatives.
- Other:
- Maintain confidentiality of financial, contractual, vendor, and company information.
- Perform other finance and contract administration duties as assigned.
- Support continuous improvement and innovation initiatives.
- Special projects as needed.
- You’ve worked on small teams and are self-directed. No department behind you, nobody assigning your week
- Experience with Deltek Costpoint financial system.
- Strong time management, organizational, analytical and administrative skills with ability to meet deadlines.
- Excellent attention to detail and accuracy with strong written and verbal communication skills.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to work with financial data, spreadsheets, contracts, RFPs and reports.
- Ability to read, interpret, report and track contractual terms and obligations.
- Professional judgment and discretion when handling confidential information.
- Ability to collaborate effectively with finance, operations, management, vendors, and other stakeholders
- 4–8 years of experience in federal contracts or financial administration on the contractor side, where the follow-through was yours.
- FAR and DFARS, and comfort with flow down matrices and applicability thresholds.
- You’ve built a register or compliance calendar, to manage federal contracts, IDIQ and GWACs.
- Submissions into federal systems. SAM at minimum, and experience with contract closeouts.
- US person, able to work with CUI.
- Experience reviewing and maintaining subcontracts, purchase orders, vendor agreements, or related documentation.
- Familiarity with contract administration processes, reporting, renewals, amendments, and compliance tracking.
- Demonstrated ability to manage multiple priorities, deadlines, and administrative processes with a high degree of accuracy.
- Extensive government Proposal Support is a plus.
- Bachelor’s degree in Finance, Accounting, Contract Management, Law or a related field with minimum 4 years of experience; NCMA Certification (CPCM, CFCM and/or CCCM)
- McLean, VA (Hybrid)
- Monday – Friday 8AM – 5:30PM EST
- Work schedules and arrangements (remote/hybrid) may be adjusted based on client and program needs.
Full-Time, Salaried (Exempt)
- Corporate
Compensation
The likely salary range for this position is $75k-$100k.
Salary range reflects our commitment to pay equity and transparency. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, certifications, labor qualifications, geographic location and contractual requirements and could fall outside of this range.
- Eligible to obtain federal clearance
- VISA Sponsorship not available
- Ability to successfully pass a federal background check
- Employment is subject to verification of eligibility to work in the United States
As part of the hiring process, we will ask you to complete a background verification process that may leverage artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.
- Travel may be required for contractual meetings, conferences and trade shows as needed.
We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
Our benefits package for eligible employees includes a variety of medical plan options, some with Health Savings Accounts, a dental plan option, a vision plan, and a 401(k)-plan offering the ability to contribute both pre- and post-tax dollars up to the IRS annual limits and receive a company match.
To encourage work/life balance, iCatalyst offers employees a variety of paid time off plans, including vacation, sick, 11 Federal holidays, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, insurance are provided or available.
In addition, we offer our full-time employees the following benefits subject to eligibility and iCatalyst policies.
- Phone and internet Reimbursement for eligible employees
- Transportation Support (Uber rides to & from HQ to select locations)
- Training & Education Assistance (per eligibility)
- Annual Wellness Benefit
- Social and Community giveback
- iCatalyst, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or other protected characteristics
- Candidates will be required to adhere to client-specific compliance requirements and sign NDAs
- iCatalyst reserves the right to modify job responsibilities, duties, or requirements as business needs evolve
iCatalyst Careers Page
iCatalyst Website
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