Finance and Admin Trainee

World Vision; United States; On-site; USD 2,700 - 3,500; Full time

Job summary

World Vision International Nepal is offering a one-year Traineeship Program for fresh Nepali graduates. The Admin and Finance trainee will assist in financial, procurement, and supply chain administration, learning practical skills while contributing to the organization’s goals in Nepal.

The role emphasizes learning through mentorship, on-the-job experience, and support across Urban Program Office functions as needed.

Qualifications

• At least a bachelor's degree in management, finance or related field.
• Basic knowledge of accounting theory and financial analysis.
• Strong communication across cultures and collaborative mindset.
• Humility, respect and care for others, especially the vulnerable.

Responsibilities

• Up to date record keeping and reconciliation.
• Prepare journal vouchers for PNGO settlement and hold them in SunSystem as guided by Supervisor.
• Review logbooks and fuel records and prepare reports to support operational efficiency and expense tracking.
• Assist in preparing monthly financial reports and procurement documentation.
• Support in updating suppliers' information and basic procurement activities.

Skills

Communication across cultures

Interpersonal skills

Listening skills

Education

Bachelor's degree in management/finance

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision International Nepal's one-year Traineeship Program, running from January to December, provides fresh Nepali graduates with practical work experience, professional development, mentoring, and opportunities to contribute to WVI Nepal's work while gaining valuable skills and experience for their future careers.

World Vision International Nepal's one-year Traineeship Program provides fresh Nepali graduates with practical work experience, professional development, mentoring, and opportunities to contribute to WVI Nepal's work while gaining valuable skills and experience for their future careers.

The purpose of the Admin and Finance trainee is to assist Admin and Finance Coordinator in overall financial, procurement, and supply chain administration. The trainee aims to learn and develop practical skills in financial, procurement, and supply chain processes and procedures in WVI Nepal's context by working together with assigned teams/individuals as per assigned tasks and assisting to achieve WVI Nepal's goal. The trainee is also expected to support other functions of Urban Program Office as per the need.

MAJOR RESPONSIBILITIES

• Up to date record keeping and reconciliation
• Prepare journal vouchers for PNGO settlement and hold them in SunSystem as guided by Supervisor.
• Review logbooks and fuel records and prepare reports to support operational efficiency and expense tracking.
• Assist supervisor to conduct risk-based financial monitoring of financial and procurement documents of partner NGOs to ensure compliance with internal controls, and standard financial procedures.
• Assets supervisor to register reported issues of PNGOs in the system, verify the reasons and supporting evidence provided by partner NGOs, and facilitated the closure of issues after proper validation and documentation.
• Verify the accuracy of scanned vouchers from Partner NGOs by cross-checking them with system-generated records, ensuring voucher numbers, dates, and supporting documents are consistent.
• Assist in preparing monthly financial reports.
• Support in collecting authorized payment documents from Supply Chain and perform arithmetic and approval checking as per the WVIN standard procurement, financial and accounting procedures and forward to Finance Coordinator for payment.
• Support in the systematic filing system of key documents (in hard copy and soft copy) as per FFM manual. Assist in preparing and uploading/e-filing of procurement/sourcing documents on SCAI system and assist procurements process.
• Assist to compile suppliers' information including supplier's names, addresses, and bank details.
• Support in updating suppliers' information in the system.
• Support in day-to-day asset management function: issue and receipt to different departments including PNGOs, recordkeeping and documentation, codifying, temporary movement update in asset register, preparation loss and damage reports, perioding physical verification etc.
• Support in procurement administration: Market Assessment and Supplier Pre-Qualification, drafting the RFQ/RFP documents for different GWS, collect and prepare bid analysis report including preparation of procurement committee submission documents and meeting minutes, preparation of master data management(contract and supplier register), communication with supplier and internal customer, sourcing/procurement compliance and documentation, procurement and supply chain reporting and analyzing etc.
• Support Urban MEAL for technical program baseline evaluation (IPF and SOP).
• Support in producing learning documents and evidence.
• Data verification and validation Support Urban MEAL as required and needed.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Education, training, license, registration and certification

At least a bachelor's degree in management, finance or related field.

Preferred Knowledge and Qualifications

Knowledge

Basic knowledge of accounting theory and financial analysis required.

Skills

Strong communication skills, including across cultures; Strong interpersonal skills, including the ability and commitment to listen to others

Qualities

Humility, respect, and care for others, especially the vulnerable; Resourcefulness, adaptability, and flexibility; Openness to and eagerness to learn

Commit