Finance Administrator (56291)

Ats Family; Marietta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Ats Family in Marietta, GA is seeking an accounts/payables and invoicing professional to manage daily file reviews, invoice processing, and customer communications. This in‑office role requires strong Microsoft Office skills and meticulous data entry to ensure accurate billing.

The position supports project coordinators for large customers, maintains records, and helps with administrative tasks while adhering to company standards during the invoicing cycle.

Qualifications

• 3+ years of related experience with a High School diploma / equivalent or combination of experience and education.
• Knowledge of basic office equipment required.
• Demonstrated proficiency using Microsoft Office (Word, Excel, data entry).
• Strong initiative, with the ability to stay focused and proactive while working independently.
• Focusing on detail and accuracy is a must.

Responsibilities

• Daily reviewing files and invoicing customers according to their purchase order requirements.
• Scanning and emailing customer invoices.
• Scan file folders, renaming and storing to appropriate software databases.
• Customer invoice collections and communication with clients daily.
• Assist with administrative duties and maintain calibration procedures as needed.
• Gather and organize project files to ensure they are ready to invoice.

Skills

Strong communication

Attention to detail

Time management

Independent worker

Typing/data entry

Education

High School diploma / equivalent

Tools

Microsoft Office

Excel

Job description

Job Details

Location: MARIETTA OFFICE - MARIETTA, GA 30062
Position Type: Full Time Indirect
Job Category: Finance & Accounting

Responsibilities

• Daily reviewing files and invoicing customers according to their purchase order requirements
• Scanning and emailing customer invoices
• Scan file folders, renaming and storing to appropriate software databases
• Customer invoice collections
• Able to communicate with clients daily, project coordinator for large customers
• Assign training records from technicians and update company matrix
• Maintain mechanical, dimensional, electrical calibration procedures; update as needed
• Soft collection efforts – sending invoice copies along with email to customers
• Act as the primary point of contact for obtaining and verifying updated purchase orders from customers, ensuring all details align with file and company standards
• Gather, update, and organize all completed project files, ensuring they are accurately prepared to invoice
• Analyze data to track and identify completed orders that are awaiting invoicing
• Monitor reports daily and prioritize invoicing or reporting efforts
• Perform eye screenings on technicians and send reminders annually
• Assist with other administrative duties as needed

Account Reconciliations

• Reconcile customer accounts to ensure invoices, payments, credits, and adjustments are accurately applied
• Investigate and resolve discrepancies between customer records and company records
• Review unapplied cash, short pays, overpayments, and credits
• Provide detailed account backup, invoices, pack slips, tracking numbers to customers upon request
• Work with internal departments to resolve billing errors or missing documentation

Qualifications

• 3+ years of related experience with a High School diploma / equivalent or combination of experience and education
• Knowledge of basic office equipment required
• Demonstrated proficiency using Microsoft Office (Word, Excel, data entry)
• Strong initiative, with the ability to stay focused and proactive while working independently
• Focusing on detail and accuracy is a must
• Professional phone etiquette, excellent typing, verbal and written communication skills
• Ability to calculate figures and amounts such as discounts and percentages
• Ability to successfully multi‑task and understand how to prioritize work
• Must be a quick learner and become familiar with new software and processes
• Ability to work an 8:00am-5:00pm work shift, Monday through Friday, in office hours

Equal Opportunity

EOE/AA/M/F/Vet/Disability
ATS is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status, or any other protected characteristic as established by law.

U.S. Persons Only

A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (ITAR). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.