Finance Administrator

HRExec; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

HRExec Recruitment Specialists are recruiting for a detail-oriented Finance Administrator to support day-to-day financial and administrative tasks, including AR/AP, banking, reconciliations and month-end processes.

Based in Los Angeles, the role requires 2+ years in AP/AR, strong Excel and accounting software skills, and a high level of accuracy and organisation to handle multiple priorities and deadlines.

Qualifications

• At least two years’ Accounts Payable and Accounts Receivable experience.
• A qualification in Accounting, Finance or a related field is preferred.
• Good knowledge of accounting principles and financial processes.
• Strong reconciliation, analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Strong communication, organisation and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel and accounting software; CargoWise is advantageous.

Responsibilities

• Preparing customer invoices and allocating payments.
• Monitoring debtor balances and following up on overdue accounts.
• Processing supplier invoices and preparing supplier payments.
• Completing debtor, creditor and daily bank reconciliations.
• Preparing and uploading EFT payment batches.
• Monitoring bank balances, receipts and unsuccessful payments.
• Maintaining accurate customer, supplier and financial records.
• Supporting cash-flow forecasting and financial reporting.
• Assisting with month-end and year-end processes.
• Preparing aged debtor and creditor reports.
• Resolving customer, supplier and account queries.
• Providing general office and administrative support.

Skills

Accounts Payable

Accounts Receivable

Reconciliation

Analytical skills

Attention to detail

Time management

Communication

Excel

Education

Accounting/Finance qualification

Tools

CargoWise

Accounting software

Job description

HRExec Recruitment Specialists are recruiting key talent for a highly entrepreneurial international supply chain logistics business. We are seeking a detail-oriented Finance Administrator to provide day-to-day financial and general administrative support to the organisation. The role covers Accounts Receivable, Accounts Payable, banking, reconciliations, financial reporting and month-end support.

Responsibilities

• Preparing customer invoices and allocating payments
• Monitoring debtor balances and following up on overdue accounts
• Processing supplier invoices and preparing supplier payments
• Completing debtor, creditor and daily bank reconciliations
• Preparing and uploading EFT payment batches
• Monitoring bank balances, receipts and unsuccessful payments
• Maintaining accurate customer, supplier and financial records
• Supporting cash-flow forecasting and financial reporting
• Assisting with month-end and year-end processes
• Preparing aged debtor and creditor reports
• Resolving customer, supplier and account queries
• Providing general office and administrative support

Experience and Qualifications

• At least two years’ Accounts Payable and Accounts Receivable experience
• A qualification in Accounting, Finance or a related field is preferred
• Good knowledge of accounting principles and financial processes
• Strong reconciliation, analytical and problem-solving skills
• High level of accuracy and attention to detail
• Strong communication, organisation and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Excel and accounting software
• CargoWise experience would be advantageous but is not essential