Finance Administrative Coordinator — Hybrid & Impact

Pinellas County Government; Clearwater (FL); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Florida Retirement System

Deferred compensation programs

Wellness centers

Job summary

Pinellas County Government's Clerk's Finance Division is seeking an Administrative Coordinator to support the Chief Deputy Director and finance leadership by managing daily operations, communications, and essential administrative functions. This role handles confidential information, collaborates across departments, and cross-trains with the admin team.

The position involves procurement, records retention, and public records requests, with a hybrid schedule and up to 2 remote days per week after

Qualifications

• 5 years of secretarial, communications and outreach experience.
• Associate’s degree with 3 years of relevant experience.
• Bachelor’s degree with 1 year of relevant experience.
• Equivalent combination of education, training, and/or experience.

Responsibilities

• Manage day-to-day office operations and administrative resources.
• Coordinate office supplies, procurement, facility and technology needs.
• Assist with Finance Division budget administration and tracking.
• Reconcile Purchasing Card transactions for the admin team.
• Coordinate Purchase Order processes and tracking.
• Coordinate purchasing activities, travel arrangements, and general operational support.
• Develop, implement, and maintain administrative procedures and documentation.
• Assist with communications, publications, and coordination with vendors.
• Serve as the Finance Division’s Public Records Liaison and manage records retention.
• Coordinate telephone administration and tech service requests.

Skills

Secretarial experience

Communications

Outreach experience

Independent judgment

Education

Associate's degree in Accounting, Business, Communications, Finance or related field

Bachelor's degree

Tools

MS Office

Workday

Canva

Job description

Pinellas County Government's Clerk's Finance Division is seeking an Administrative Coordinator to support the Chief Deputy Director and finance leadership by managing daily operations, communications, and essential administrative functions. This role handles confidential information, collaborates across departments, and cross-trains with the admin team.

The position involves procurement, records retention, and public records requests, with a hybrid schedule and up to 2 remote days per week after