Finance Administrative Assistant

Mnasa; Plymouth (MN); On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

No premium single coverage medical

Infertility benefits

Mental health copay

Dental insurance

HRA account

Life insurance

Long-term disability

FSA

Dependent care FSA

Wellness services

PERA retirement

403b with district match

Paid time off

Paid holidays

Professional development

Job summary

Intermediate District 287 in Plymouth, MN, is seeking an Administrative Support V to assist the Finance Department with meeting preparation, clerical coordination, and financial administration. The role requires organizing board meeting materials, handling calendars, and supporting accounts and audits.

You will provide essential support to the Director of Finance, participate in annual financial workflows, and collaborate with diverse colleagues to ensure accurate record-keeping and timely

Responsibilities

• Assist in development, proofreading, assembly, and organization of finance agenda items for scheduled board meetings.
• Coordinate, schedule, and manage calendar invitations for leadership and department meetings (e.g., Director of Finance, Committee, Budget meetings).
• Coordinate meeting agendas, minutes, manage sign-in sheets and attendance records for professional development, finance department and committee meetings.
• Website and directory maintenance of finance department resources.
• Process and communicate member district billings.
• Accounts receivable support, debt service entries, chargebacks, district invoicing and balancing of member district payment schedules.
• Assist with retirement payments, journal entries, reporting, and audit documentation.
• Back up processing of employee expense reimbursements.
• Support finance department with annual financial and MDE desk audits.
• Communicate audited financials with MDE, OSA, financial advisors, banks and other entities as required.

Job description

Position Details:

Reports to: Director of Finance

Department: Finance

Location:District Service Center in Plymouth, MN

Work Schedule:This is a full-time year-round (12-month position) Monday-Friday, 40 hours per week

This position is an Administrative Support Grade V position and follows SEIU Local 284 union contract
Salary:SEIU Local 284 Salary Schedule Grade V: $25.95 – $27.00 per hour

Generous Benefits including:

• Low cost medical insurance
• No Premium Employee-Only (Single coverage) Medical Insurance
• Infertility benefits
• $40 copay for outpatient mental health services
• Low cost dental insurance
• District funded HRA account
• Life insurance and long-term disability
• Optional health care flexible spending account (FSA)
• Optional dependent care flexible spending account (FSA)
• Extensive wellness services that includes 6 free confidential counseling sessions
• Retirement benefits through PERA
• Optional 403b with district match after 1 year
• Paid time off
• Paid holidays
• Mental Health benefits
• Ongoing professional development
• More details can be found on our webpage:Contracts/Benefits – Intermediate District 287

Administrative and Finance Support

• Assist in development, proofreading, assembly, and organization of finance agenda items for scheduled board meetings.
• Coordinate, schedule, and manage calendar invitations for leadership and department meetings (e.g., Director of Finance, Committee, Budget meetings).
• Coordinate meeting agendas, minutes, manage sign-in sheets and attendance records for professional development, finance department and committee meetings.
• Website and directory maintenance of finance department resources
• Process and communicate member district billings
• Accounts receivable support, debt service entries, chargebacks, district invoicing and balancing of member district payment schedules.
• Assist with retirement payments, journal entries, reporting, and audit documentation.
• Back up processing of employee expense reimbursements
• Support finance department with annual financial and MDE desk audits.
• Communicate audited financials with MDE, OSA, financial advisors, banks and other entities as required.

Customer Service and Department Support

• Delivers excellent communication and customer service by providing information and assistance to internal and external customers using interpersonal skills as necessary and appropriate.
• Works effectively and respectfully with individuals from diverse backgrounds and communication styles.
• Provides direction, mentoring, guidance and is the first level of support for troubleshooting questions related to member districts.
• Works within a team environment providing backup support to all functions within the Finance Department as necessary.
• Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and makes recommendations and conclusions.
• Assists with the year-end audit by researching and retrieving requested documents.
• Uses and learns new technologies, strategies, and skills to increase work efficiencies.
• Other supplemental Finance Department support and special projects as assigned. Occasional backup for other Finance Department support positions.
• View the full Administrative Support V Job Classification