Finance Administration Coordinator

Adecco; Solon (OH); Hybrid; USD 58,000 - 71,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K plan

Commuter benefits

Job summary

Adecco Creative and Marketing has partnered with a global food production conglomerate to hire an Associate Finance Analyst. The Trade Finance Support Analyst will support sales and finance teams in managing trade promotions and financial operations.

This role involves data entry, validation, forecasting, reconciliation, reporting and issue resolution. The position is based in Solon, OH with a hybrid schedule, collaborating with sales, finance, customer service, and business teams to ensure

Qualifications

• Bachelor's degree or equivalent professional experience.
• Professional experience in Accounts Payable/Receivable, Sales Support, Finance, or related field.
• Strong Excel skills with pivot tables and VLOOKUP preferred.
• Ability to learn new systems quickly and work with accuracy.
• Excellent written and verbal communication and organizational skills.

Responsibilities

• Enter and maintain accurate trade promotion updates in XTEL and update data across systems.
• Validate forecast numbers and support monthly forecast reviews.
• Prepare sales reports for Account Managers and leadership, and support weekly event-spend reporting.
• Identify gaps or variances and coordinate with stakeholders to resolve issues.
• Process invoices, reconcile deductions, and ensure alignment of promotions with financial reporting.
• Partner with sales, finance, and customer service to ensure data integrity across accounts.

Skills

Excel

Attention to detail

Communication skills

Analytical thinking

Time management

Independent working

Education

Bachelor's degree or equivalent experience

Tools

XTEL

Pivot tables

VLOOKUP

Job description

Adecco Creative and Marketing has partnered with a global food production conglomerate to hire an Associate Finance Analyst.

Trade Finance Support Support Analyst

Location: Solon, OH

Schedule: Hybrid

Pay Rate: $28–$34/hour

Duration: Through 8/13/27

About the Role

We are seeking a detail-oriented Trade Finance Support Analyst to support sales and finance teams in managing trade promotions and financial operations. This role will be responsible for accurate data entry, financial transaction validation, forecasting support, reconciliation, reporting, and issue resolution.

The Trade Finance Support Analyst will be assigned to specific Account Managers and customer accounts and will serve as a key point of contact for trade promotion-related activities. This is a highly collaborative role that partners with sales, finance, customer service, and business teams to ensure trade programs are executed accurately and financial information remains reliable.

Key Responsibilities

Data Management & Systems

• Enter and maintain accurate trade promotion updates and changes within XTEL.
• Validate and update assortment and distribution information.
• Partner with Customer Service to ensure customer profiles and account information are accurate and up to date.
• Maintain data integrity across multiple systems and reporting tools.

Forecasting & Planning

• Prepare and distribute sales reports to Account Managers and sales leadership for review.
• Schedule and support forecast review meetings.
• Validate forecast numbers and ensure alignment with trade review reports.
• Support planning tools and weekly event-spend reporting.
• Review and revise forecasts prior to monthly lock dates.
• Identify and communicate gaps, trends, and variances based on prior-month and prior-year performance.
• Review and reconcile promotional events to ensure goals and financial reporting are aligned.
• Manage promotional data updates and verify accuracy across systems.
• Conduct daily sales bulletin reviews and follow up on required actions.
• Identify discrepancies and coordinate with appropriate stakeholders to resolve issues.
• Validate invoice documentation and process payments through XTEL.
• Match customer deductions to applicable promotions and investigate discrepancies.
• Manage weekly deduction reports and elevate unresolved issues.
• Assist with unapplied deductions and review reports to determine appropriate application of funds.
• Review aged deduction cases and assist with resolving items outstanding for more than 60 days.

Cross-Functional Collaboration

• Participate in monthly Sales and Trade review meetings with Finance, Account Managers, and sales leadership.
• Partner with sales teams to provide updates, clarify information, and resolve trade-related issues.
• Communicate financial and operational findings clearly to internal stakeholders.
• Support monthly training sessions focused on process refreshers and best practices.

Qualifications

• Bachelor's degree required, or equivalent professional experience.
• Professional experience in Accounts Payable, Accounts Receivable, Sales Support, Finance, or a related field.
• Strong Microsoft Office skills, particularly Excel; experience with pivot tables and VLOOKUP is preferred.
• Ability to learn and navigate new systems and technology quickly.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Comfortable working independently while maintaining accountability for results.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Experience with trade promotion, sales finance, consumer products, or similar business processes is a plus.

Fine print:

This is a W2 position. This is not a contract.

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• a 401K plan
• Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.
• There is no PTO or holiday pay for temporary assignments.
• Sick leave is accrued where applicable, check your state laws.

Equal Opportunity Employer/Veterans/Disabled

Must be authorized to work in the U.S. without employer sponsorship.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.