Finance & Administration Administrative Assistant

Serrato Corporation; McKinney (TX); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Paid Holidays

Paid Time Off

401(k) retirement plan with company 75

Tuition Reimbursement

Employee Assistance Counseling Service

Job summary

Serrato Corporation in McKinney, TX seeks a detail-oriented administrative support professional to handle clerical duties for the F&A Director. Responsibilities include scheduling, minutes, correspondence, and data entry.

The role requires one year of secretarial experience and a high school diploma or equivalent, with an Associate in Business preferred. Benefits include health insurance, paid holidays, PTO, and a 401(k) plan.

Qualifications

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Strong communication and interpersonal skills.
• Ability to work in fast-paced, deadline-driven environment.

Responsibilities

• Receive calls and visitors and route non-routine business to staff.
• Transcribe, format, input, edit, retrieve, copy, and transmit text and data.
• Maintain calendars and schedule appointments.
• Attend meetings and prepare minutes.
• Prepare reports and maintain files and records.
• Arrange meetings and travel as required.
• Ensure compliance with policies and procedures.

Skills

Communication

Organizational skills

Deadline-oriented

Education

High school diploma or equivalent

Associate in Business (preferred)

Tools

Microsoft Office

Adobe Acrobat

Job description

Primary Position Objective

Performs a variety of clerical and administrative duties to the F&A Director

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attends meetings and prepares and distributes minutes of these meetings.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail, and follow up on dates for action items.
• Arranges meetings and appointments and keeps the F&A Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Works towards meeting performance standard goals.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain inventory of office supplies
• Helps students become more employable through continuous reinforcement.
• Demonstrates and abides by Serrato Corporation's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH-mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast-paced, deadline-oriented situation.

Experience

One-year secretarial experience required.

Education

High school diploma or equivalent required. Associates in Business Degree preferred.

Certificates/Licenses/Registration

• Valid State Driver's License

Benefits Offered

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

Disclaimers

• Serrato Corporation is an Equal Opportunity Employer

• Serrato Corporation conducts background checks and drug screens.

Pay Range: $17.90 per hour

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