Final Construction Records Coordinator

State of Indiana; Greenfield (IN); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical plans

Wellness program

Health savings account

Pension plan

Paid leave

Education reimbursement

LinkedIn Learning access

Free Parking

Job summary

Indiana Department of Transportation (INDOT) is seeking a Final Records Coordinator for the Greenfield District. You will review final construction records and coordinate with INDOT staff, contractors, consultants, and officials to ensure accurate input and timely transfers to Central Office.

A timeline database will be maintained for completed contracts. A degree is not required; strong communication, research, and accounting knowledge are valued.

Qualifications

• Knowledge of program area and applicable legislation.
• Ability to research and compile information on program topics.
• Strong written and oral communication skills.
• Ability to operate in a group decision-making process.
• Attention to accounting principles is beneficial.

Responsibilities

• Review final construction records with INDOT and partners.
• Provide training and direction for engineers and contractors in data compilation.
• Visit field offices for audits or paperwork transfers.

Skills

Final construction records

Verbal and written communication

Research and data compilation

Group decision-making

Attention to detail

Education

No degree required

Job description

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

As a Final Records Coordinator, you will conduct a District review of final construction records. You will routinely communicate with INDOT employees from all divisions including Contractor personnel, Consultants, City or County officials, Federal Highway Administration (FHWA) personnel, and Central Office personnel for final construction record input or inventory queries and concerns. You will personally meet with all parties on an as-needed basis. You are also responsible to maintain a timeline database of completed construction contracts up to their transfer to Central Offices.

Main responsibilities to include:

Works with INDOT personnel and contractor personnel to receive Final Construction Records documentation on a timely basis
Provides training and direction with the goal of aiding the Professional Engineer and/or Project Supervisor, consultant, and contractor compilation of necessary construction data for Final Contract Review (FCR) submission
Visits Field Offices as required for audit questions or paperwork transfer

Location:

This position is with INDOT's Greenfield District.

The salary for this position traditionally starts at$39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Research and compile information on specific aspects of the program such as procedures, needs and policies.
• Answer basic customer questions about program policies and procedures.
• Establish, organize, and maintain current and historical files related to the program.
• Collect information to help in the preparation of program reports, develop applications, prepare budget allocations and/or purchasing of consultative services.
• Maintain, organize, and monitor program assets.
• Schedule, prepare, and disseminate all program related training materials.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• General knowledge of the program area.
• Working knowledge of applicable legislation, guidelines, agency policy and professional standards and practices.
• Ability to research and compile specific topics related to program area.
• Ability to communicate orally and in writing.
• Ability to operate effectively in a group decision-making process.
• Tact in dealing with other agency personnel and the public.
• Specialized knowledge of accounting principles.

A degree is not required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .