Utility & Railroad Coordinator

State of Indiana; Greenfield (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Medical plan options (state programs)

Pension options

Paid holidays & leave

Job summary

State of Indiana's INDOT Greenfield District seeks a Utilities & Railroads Coordinator to review project schedules, coordinate with designers, utilities, and railroads, and ensure federal/state compliance. The role involves field assessments, conflict resolution with partners, and drafting coordination documents.

The position emphasizes strong communication, relationship-building, and timely, accurate scoping of utility relocations and railroad work within multiple projects.

Qualifications

• Specialized knowledge of program area including pertinent rules and regulations.
• Ability to communicate orally and in writing.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.
• Ability to develop and implement new principles and policies.

Responsibilities

• Establish program objectives, KPIs, and actions to achieve them.
• Develop, update, and monitor all policies and procedures related to the program area.
• Interpret and explain policies, rules, regulations, or laws to leadership or customers.
• Coordinate and deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.

Skills

Stakeholder management

Project coordination

Communication skills

Budget awareness

Policy interpretation

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting‑edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

As a Utility & Railroad Coordinator with INDOT, you will review various project schedules and design plans to spot any potential conflicts between highway construction and existing utility or railroad infrastructure. Day-to-day involves collaboration. You meet with designers, consultants, and representatives from utilities, railroads, cities, and counties to clarify scope, discuss responsibilities, and ensure each project aligns with federal and state requirements.

Some days take you into the field, where you assess real world conditions at project sites. When unexpected issues arise during construction, you will work directly with partners to resolve conflicts so crews can continue their work safely and efficiently.

The Utility & Railroad Coordinator will draft coordination documents, prepare agreements, guide relocation plans, and track progress across multiple projects.

A strong understanding of utility and railroad coordination processes including relevant federal and state laws, rules, and regulations would be helpful, but not required. You’ll regularly interpret plans, identify conflicts, apply general rules to specific issues, and develop practical solutions that keep construction timelines on track. The ability to assess far‑reaching implications is essential.

Because this role interfaces with utilities, railroads, consultants, project managers, and local governments, you must communicate confidently, both orally and in writing, and work effectively with a wide variety of stakeholders.You’ll track multiple projects, maintain documentation, create action plans, and support overall program operations. Strong organizational skills allow you to stay ahead of deadlines and manage complex coordination tasks.This role requires constant coordination with internal and external partnerss. The right fit is someone who enjoys building relationships, aligning diverse groups, and serving as a dependable liaison.

Construction moves quickly, and problems can emerge without warning. The right fit is someone who can respond immediately, think clearly under pressure, and resolve issues with confidence and diplomacy.You’ll evaluate long‑term implications of policies, but also carefully review plans, documents, and agreements. Someone who can zoom out and zoom in seamlessly will excel.

With multiple projects moving simultaneously, each with different partners and challenges, the ideal candidate works well within established procedures but can pivot when priorities shift.This role directly influences the quality, safety, and efficiency of Indiana’s transportation system. The right fit is someone who finds purpose in serving Hoosiers and improving statewide infrastructure.

• Provides input and direction to INDOT project managers as to what extent of utility / railroad coordination will be needed and how it will affect the schedule of construction for the highway work.
• Arrange meetings or phone conversations as necessary with department designers, consultants, utility / railroad officials, along with cities and counties to determine the scope of work, financial obligations, traffic control, and other issues relevant to the project.
• Participates in diagnostic team reviews that identifies appropriate utility relocation, railroad grade crossing treatments, and recommendations for statewide policies and procedures.
• Reviews highway plans and provides solutions to the project manager concerning any potential conflicts involving utility and railroad crossings.
• Provides solutions to INDOT project managers and external consultants as necessary, advising them of current utility and railroad processes as well as applicable federal and state statutes that must be followed when working with them.
• Participates in stakeholder visits, site visits, field assessments, and construction inspections.
• Respond immediately to INDOT project construction issues involving utilities and railroads as they arise for successful resolution to meet the schedule of the project.
• Ensures efficient delivery of coordination documents, such as certifications, special provisions, agreements, and relocation workplans.
• Formulates and assists with negotiations of agreements required for projects that impact utility relocations and railroad operations.
• Tracks progress of assigned projects and assist with tasks as necessary to ensure project completion.

Location:
This position is with INDOT's Greenfield District.

The salary for this position traditionally starts at$53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Establish program objectives, KPIs, and actions to achieve them.
• Develop, update, and monitor all policies and procedures related to the program area.
• Interpret and explain policies, rules, regulations, or laws to leadership or customers.
• Implement corrective action plans to solve program problems.
• Analyze, prepare, and disseminate monthly and annual program reports.
• Review budget and make budgetary recommendations to improve the program area finances.
• Ensure program requirements meet federal and state policies and grants compliance.
• Assist in the development and train employees or agency consultants on program requirements and usage.
• Coordinator and deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.
• Serve on management committees or other governing boards.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge in program subject matter obtained through experience and/or education.
• Specialized knowledge of program area including pertinent rules and regulations.
• Extensive knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to develop and implement new principles and policies and discern any far‑reaching implications.
• Ability to communicate orally and in writing.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required. However, at least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full‑time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi‑weekly state contribution
• Deferred compensation 457(b) account (similar to401(k) plan) with employer match
• Two (2) fully‑funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].