Film Unit Coordinator

NBCUniversal; New York (NY); On-site; USD 24,108 - 27,552; Full time

Job summary

NBCUniversal in New York, NY seeks an on-site Production Coordinator to support large-scale pre-taped productions. You will manage crews, vendors, facilities, equipment, transportation, catering, and related logistics to meet tight weekly deadlines.

Responsibilities include onboarding, timecards, invoices, COIs, location and vendor agreements, call sheets, schedules, and issue resolution in a fast-paced setting. Overtime may apply.

Qualifications

• Prior experience coordinating TV or features.
• Willingness to work in person on production’s dark weeks.
• Willingness to work overtime.
• Must be willing to work in New York, NY.
• Must have unrestricted work authorization to work in the United States.

Responsibilities

• Support the successful execution of large-scale pre-taped productions while balancing multiple projects and competing priorities under tight weekly deadlines.
• Manage crews, vendors, talent, facilities, equipment, transportation, catering, and other production logistics.
• Assist with crew onboarding, timecards, invoices, expense tracking, petty cash reconciliation, and other production functions.
• Coordinate the completion and filing of COIs, location agreements, vendor agreements, and permits as required.
• Coordinate weekly pickups and returns of production rentals, equipment, and scenery.
• Serve as a central point of communication for production teams, ensuring timely distribution of call sheets, schedules, production updates, and other essential information.
• Anticipate logistical challenges, communicate status changes, and proactively resolve production issues in a fast-paced environment.
• Facilitate production wrap activities, including equipment returns, vendor closeout, PO reconciliation, documentation, and final expense reporting.
• Foster collaborative relationships with internal departments, production partners, and external vendors to ensure seamless production operations.
• Exercise sound judgment, professionalism, and discretion while handling confidential production information.
• Remain actively engaged during production dark weeks, providing administrative support including processing receipts, invoices, and other departmental tasks.
• Other duties as assigned.

Skills

TV coordination

Logistics coordination

Vendor management

On-site coordination

Time management

Job description

Job Description

• Support the successful execution of large‑scale pre‑taped productions while balancing multiple projects and competing priorities under tight weekly deadlines.
• Manage crews, vendors, talent, facilities, equipment, transportation, catering, and other production logistics.
• Assist with crew onboarding, timecards, invoices, expense tracking, petty cash reconciliation, and other production functions.
• Coordinate the completion and filing of certificates of insurance (COIs), location agreements, vendor agreements, and permits as required.
• Coordinate weekly pickups and returns of production rentals, equipment, and scenery.
• Serve as a central point of communication for production teams, ensuring timely distribution of call sheets, schedules, production updates, and other essential information.
• Anticipate logistical challenges, communicate status changes, and proactively resolve production issues in a fast‑paced environment.
• Facilitate production wrap activities, including equipment returns, vendor closeout, purchase order reconciliation, production documentation, and final expense reporting.
• Foster collaborative relationships with internal departments, production partners, and external vendors to ensure seamless production operations.
• Exercise sound judgment, professionalism, and discretion while handling confidential production information.
• Remain actively engaged during production dark weeks, providing administrative support including processing receipts, invoices, and other departmental tasks.
• Other duties as assigned.

Qualifications

• Prior experience coordinating TV or features.
• Willingness to work in person on production’s dark weeks.
• Willingness to work overtime.
• Must be willing to work in New York, NY. Primary work locations are on Upper West Side and Rockefeller Center.
• Must have unrestricted work authorization to work in the United States.

Desired Characteristics

• Team player with strong work ethic.
• Highly motivated self‑starter.

Required On‑Site

This position is required to be performed full‑time from an NBCUniversal‑designated worksite.

Hourly Salary Range

$17.50 – $20.00

The candidate who fills this position will be paid at least 60 hours per week regardless of whether they work less than 60 hours. Hours over 37.5 hrs/wk will be paid at the appropriate overtime rate.

Compensation

$18-$18

Additional Information

As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].