Assistant to Producer

NBCUniversal; New York (NY); On-site; USD 23,419 - 27,552; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Leave

Tuition Reimbursement

Employee Discounts

Job summary

NBCUniversal in New York, NY is hiring an Assistant to Producer to support a Late Night Programming show. This staff role is full-time with an anticipated end date around September 2027 and includes on-site duties at NBCUniversal facilities.

Responsibilities include supporting the show Producer, coordinating calendars and travel, handling messages, masking confidential information, and managing travel and expenses. Overtime is expected as scripts and schedules change.

Qualifications

• Prior executive assistant experience in TV or features (preferably at a studio or network) supporting senior executives.
• Minimum 1 year experience using Microsoft Office (Word, Excel, Outlook, etc.)
• Bachelor's degree or higher.
• Willingness to work overtime and be flexible with hours.
• Must be willing to work in New York, NY.
• Must be covered by NBCU's Alternative Dispute Resolution Program.
• Must have work authorization to work in the United States.
• Must be 18 years or older.

Responsibilities

• Primary role is to provide support to show Producer.
• Answering phones and taking messages.
• Coordinate meetings and communication between cast and producer.
• Oversee and coordinate cast tracking throughout the week
• Manage the producers daily operational needs, including coordinating meal arrangements, handling errands and providing personal administrative support as needed.
• Keeping up with changes as scripts are rewritten throughout the week.
• Work across multiple productions simultaneously.
• Oversee the business and personal calendar.
• Arrange all travel bookings and accommodations.
• Collect and submit expense reports.
• Gift-sending, office organization, supply inventory & more.
• A high degree of confidentiality and discretion are expected in regards to all matters and documents.
• Other responsibilities as assigned.

Job description

Job Description

A Late Night Programming show is seeking an Assistant to Producer to join their Production Staff. This is a staff role with an end date and is anticipated to last until September 2027.

Responsibilities

• Primary role is to provide support to show Producer.


• Answering phones and taking messages.


• Coordinate meetings and communication between cast and producer.


• Oversee and coordinate cast tracking throughout the week


• Manage the producers daily operational needs, including coordinating meal arrangements, handling errands and providing personal administrative support as needed.


• Keeping up with changes as scripts are rewritten throughout the week.


• Work across multiple productions simultaneously.


• Oversee the business and personal calendar.


• Arrange all travel bookings and accommodations.


• Collect and submit expense reports.


• Gift-sending, office organization, supply inventory & more.


• A high degree of confidentiality and discretion are expected in regards to all matters and documents.


• Other responsibilities as assigned.

Qualifications

• Prior executive assistant experience in TV or features (preferably at a studio or network) supporting senior executives.


• Minimum 1 year experience using Microsoft Office (Word, Excel, Outlook, etc.)


• Bachelor's degree or higher.


• Willingness to work overtime and be flexible with hours.


• Must be willing to work in New York, NY.


• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program.


• Must have work authorization to work in the United States.


• Must be 18 years or older.

Desired Characteristics

• Someone that's a team player with strong work ethic.


• Should possess excellent written and communication skills.


• Highly motivated self-starter.


• Professional business manner.


• Comfort working with all levels of management and talent.


• Seeking a very detail-oriented person with the ability to multi-task.


• Ideal candidate works well under pressure in a fast-paced environment.

Additional Requirements

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.


• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.


• Hourly salary range: $17.00 - $20.00


• The candidate who fills this position will be paid at least 60 hours per week regardless of whether they work less than 60 hours. Hours over 37.5 hrs/wk will be paid at the appropriate overtime rate.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].

Compensation

$17-$17