Film & Special Events Coordinator

CENTRAL PARK CONSERVANCY INC; Milwaukee (WI); On-site; USD 56,000 - 72,000; Full time

Job summary

CENTRAL PARK CONSERVANCY INC is looking for a Film and Special Events Coordinator to oversee the planning and execution of events in Central Park. This full-time role involves working closely with city agencies and ensuring compliance with relevant policies.

The ideal candidate will have a bachelor’s degree, experience in park operations or special events, and strong communication skills. A valid driver’s license is required, with a salary range of $56,000 to $72,000 based on experience.

Qualifications

• One to three years of experience in park operations or special events.
• Ability to work a flexible schedule, including nights and weekends.
• Valid driver's license is required.

Responsibilities

• Plan and coordinate film and special events in Central Park.
• Support operational plans and manage event staff.
• Ensure compliance with Conservancy and Parks policies.

Skills

Strong interpersonal skills

Excellent customer service

Problem-solving skills

Organizational skills

Planning skills

Time management

Team player

Education

Bachelor’s degree or equivalent

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Department: Film & Special Events | Reports to: Director of Film & Special Events | Status: Full-time/Non-exempt | Note: A valid driver’s license is required for this position.

Job Summary

The Film and Special Events Coordinator is responsible for planning, organizing, and coordinating film and special events in Central Park, as well as overseeing and participating in relevant operational duties. The schedule is flexible according to event programming: holidays, weekends and overnights as needed. The coordinator ensures compliance with Conservancy and Parks policies and practices by film and special event third parties. This position works closely with film and event production personnel and city agencies, including but not limited to the Department of Parks and Recreation, New York Police Department, Emergency Services and the Mayor’s Office of Film, Theatre and Broadcasting.

Key Responsibilities

• Support the development and implementation of operational plans for managing and staging special events, including pre‑event set‑up, event day activities, staff overtime, supervision of operations staff assisting with special events, clean‑up, and post‑event analysis.
• Coordinate with the Mayor’s Office of Media & Entertainment and private production companies regarding film and photography requests for Central Park.
• Coordinate in person and by written correspondence with various city agencies and third parties as it pertains to special events.
• Conduct site reviews with third parties for proposed film or event activities.
• Provide oversight of film and special event activities to ensure compliance with Conservancy and Parks policies, practices, and rules.
• Maintain calendars and film/event tracking.
• Demonstrate knowledge of Central Park’s history and landmarks and share information with park patrons, contractors, and vendors.
• Provide accurate and pertinent information about park rules and regulations to park visitors and permit holders.
• Communicate with ease and diplomacy across all staff levels and park patrons.
• Perform other duties as required.

Minimum Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• One to three years of experience in a park operations capacity and/or special event/film industry.
• Strong team player.
• Strong interpersonal skills.
• Excellent customer service and problem‑solving skills.
• Proficiency with MS Word, Excel, Outlook, and PowerPoint.
• Valid driver’s license required.
• Excellent organizational, planning, time management and communication skills.

Abilities Required

• Ability to work a flexible schedule to meet the needs of the park, including nights, weekends and holidays.
• Ability to make critical decisions and manage emergency situations.
• Ability to work outside in all weather conditions year‑round.
• Ability to lift 50 lbs.

Salary

Salary range: $56,000 - $72,000 (based on level of experience).

Diversity, Equity & Inclusion

The Central Park Conservancy’s work is guided by the belief that Central Park, and all public parks, must be managed and actively protected as an inclusive and democratic space for all. Working closely with our New York City partners, we will always strive towards creating and sustaining a sense of belonging for all visitors and advocating for equitable and accessible public use of the park. In service of this belief, we are committed to fostering a workforce and organizational culture that is as diverse as Central Park itself and the dynamic city it serves.

Safety Requirements

Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and will be following federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potentially dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.

Disclaimer

These statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. As needed, all personnel may be required to perform duties outside of their normal responsibilities.