Filevine Administrator

Filevine; San Diego (CA); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Learning from leadership

Dynamic company growth

Job summary

Filevine, a Legal AI company, seeks a detail‑oriented Filevine Administrator with strong legal operations experience to optimize the Filevine platform for client firms. You’ll lead cross‑functional initiatives, manage platform updates, and train staff to maximize adoption and efficiency.

This remote role requires travel to the San Diego area and a SaaS/automation background is preferred. Join a fast-growing team focused on transforming legal operations with LOIS and a unified platform.

Qualifications

• Hands-on administration of Filevine or comparable legal tech platforms.
• Deep understanding of legal workflows and compliance.
• Strong project management and cross-functional leadership.

Responsibilities

• Provide expert guidance on system configurations and bespoke workflows to align with the firm’s structure.
• Resolve technical issues and deliver comprehensive staff training and self-service resources.
• Lead feature rollouts and drive process improvements to maximize ROI of the platform.
• Maintain expertise on Filevine product roadmap and updates to stay ahead of capabilities.
• Oversee onboarding/offboarding workflows to maintain data integrity and productivity.
• Audit and realign workflows to improve operational efficiency.

Skills

Technical admin

Domain knowledge

System integration

Leadership

Educational impact

Technological advocacy

Industry background

Tools

Filevine administration

Job description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Job Summary:

We are seeking a detail-oriented and tech-savvy Filevine Administrator with strong experience in legal operations and project management to assist customers in optimizing their use of Filevine legal tech platform. This role is integral in aligning technology solutions with the client law firm’s operational goals, ensuring streamlined workflows, and driving adoption across teams.

The ideal candidate brings a background in technical system administration paired with proven experience in SaaS ecosystems, workflow automation, and platform administration. You’ll serve as both a problem-solver and a strategic advisor, capable of leading cross-functional initiatives, managing platform updates, and training staff.

This role will be remote, but travel throughout the San Diego area is expected.

What You’ll Do:

• Strategic Advisory: Provide expert guidance on system configurations and bespoke workflows to ensure the platform is architecturally aligned with the firm’s organizational structure.
• Operational Troubleshooting & Enablement: Resolve complex technical issues while fostering a culture of self-sufficiency through comprehensive training, documentation, and scalable self-service resources.
• Platform Optimization & Adoption: Drive organization-wide engagement by spearheading feature rollouts and identifying high-impact process improvements that maximize platform ROI.
• Product Evangelism & Continuous Education: Maintain deep subject matter expertise on the Filevine product roadmap (LEX, milestones, and iterative updates) to ensure the firm remains at the forefront of platform capabilities.
• Lifecycle Management: Oversee the technical components of personnel transitions, ensuring seamless onboarding and offboarding workflows to maintain data integrity and user productivity.
• Business Process Auditing: Systematically evaluate existing workflows to identify inefficiencies and realign digital tools with the firm's broader operational objectives.

What You’ll Need:

• Technical Expertise: Hands-on administration of Filevine or comparable legal technology platforms.
• Domain Knowledge: Deep understanding of legal workflows, regulatory compliance, and high-level client service standards.
• System Integration: Proficiency in managing SaaS ecosystems, including system integrations and end-to-end process automation.
• Collaborative Leadership: Strong project management skills with a proven ability to lead cross-functional initiatives.
• Educational Impact: Outstanding communication abilities tailored for user training, technical support, and organizational change management.
• Technological Advocacy: A passion for solving complex problems, driving platform adoption, and empowering legal teams through technology.
• Industry Background: Previous experience in a law firm, legal department, or paralegal role is strongly preferred.
• Willingness to travel to Client office(s) 5x per week

Compensation Information: 80,000 - 95,000

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [e-mail]

Cool Company Benefits:

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Competitive & Fair Pay
• Opportunity to learn from a dedicated leadership team

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Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.