File Clerk - Temp

Health Federation of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support their mission of promoting health equity. This part-time role involves managing digital and physical records, providing administrative support, and ensuring efficient office operations. The ideal candidate will possess strong organizational and communication skills, with the ability to multitask effectively. Join a dedicated team focused on making a positive impact in the community and enjoy a supportive work environment that values your contributions.

Qualifications

• 2+ years of experience in an administrative role within an office setting.
• Knowledge of office operations and management principles.

Responsibilities

• Organize and manage the child and family filing system both digitally and in hard copy.
• Input child and family services data into the ChildPlus data system.
• Provide administrative support such as typing, faxing, and scanning.

Skills

Administrative Support

Organizational Skills

Communication Skills

Multitasking

Education

High School Diploma

Job description

Job Details Level: Entry

Job Location: Oxford Mills - Philadelphia, PA

Position Type: Part Time

Education Level: High School

Salary Range: $23.25 Hourly

Travel Percentage: None

Job Shift: Day

Job Category: Health Care

Description

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services. Health equity is at the heart of all our work. We are committed to equal employment opportunity for all employees and applicants, and do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This applies to all employment practices including recruiting, hiring, training, and promotion.

Job Summary

This role involves uploading digital files and data, organizing and archiving records and documents, making copies of paperwork, distributing materials, retrieving data and files for other departments, and organizing paper and electronic records using alphabetical and numerical systems. The ideal candidate must be knowledgeable, courteous, professional, and able to multitask effectively.

Responsibilities

1. Organize and manage the EHS child and family filing system both digitally and in hard copy.
2. Input child and family services data into the ChildPlus data system.
3. Upload and attach child and family services documents to the ChildPlus system.
4. Label and update paper files for newly enrolled children and families.
5. Provide administrative support such as typing, faxing, scanning, shredding, and compiling materials.
6. Perform other duties as assigned by the supervisor.

Outputs

Administrative support and overall management of the child and family filing system.

Qualifications

Educational Requirements

High school diploma required, preferably with a focus on administrative services.

Skills & Experience

• At least 2 years of experience in an administrative role within an office setting.
• Knowledge of office operations, management principles, and procedures.
• Excellent communication and organizational skills.
• Professional communication with all organizational levels.
• Ability to prioritize, meet deadlines, and handle challenging communications with tact and flexibility.

Work Environment

Standard office setting with extended periods at the workstation and use of office equipment.

Work Schedule

Tuesday through Thursday, 8:30 am to 4:00 pm. Temp position for 90 days.

Travel

N/A

Physical Demands

Sitting at an office desk, mobility around the office, bending, and routinely moving supplies and equipment weighing up to 30 lbs.

Disclaimer

The Health Federation reserves the right to modify, interpret, or apply this job description as needed. This description is not a contract and employment is at-will. Job requirements may change to accommodate qualified individuals with disabilities.