High School Registrar

KIPP; Philadelphia (Philadelphia County); On-site; USD 40,000 - 80,000; Full time

Job summary

An established educational institution seeks a dedicated individual to manage student scheduling and academic readiness. This role involves coordinating testing, maintaining data systems, and ensuring students are on track for graduation. The ideal candidate will possess strong organizational and communication skills, with a passion for fostering student success. Join a collaborative team committed to academic excellence and make a meaningful impact in the lives of students. If you thrive in a dynamic environment and are eager to contribute to a mission-driven organization, this opportunity is for you.

Qualifications

• Bachelor's degree required with 1-3 years of relevant experience.
• Experience in building master student schedules preferred.

Responsibilities

• Manage student schedules and respond to change requests.
• Coordinate testing and ensure compliance with guidelines.
• Oversee graduation readiness and monitor student progress.

Skills

Organizational Skills

Communication Skills

Data Management

Problem Solving

Customer Service

Flexibility

Attention to Detail

Interpersonal Skills

Education

Bachelor's Degree

Tools

PowerSchool

Google Suite

Microsoft Outlook

Job description

Understand student preference and pathways towards post-secondary goals and counsel students around course selection

Serve as master scheduler; create, refine and modify as needed the daily course and bell schedule for the school as well as individual schedules for each student

Manage and respond to schedule change requests from administration, students, and families

Manage planned and unplanned teacher absences; coordinate with leaders, teachers and substitute agencies to ensure lesson materials are in place and guest teachers are set up for success

Testing Coordination

Serve as the school’s Testing Coordinator, ensuring all local, state and national testing adhere to state/national guidelines, including but not limited to--

Testing materials storage and distribution

Testing schedule and logistics

Ensure all staff are trained and equipped to administer tests in adherence to state/national guidelines; ensure testing communication is clear, concise, and timely

Monitor and manage late testing and testing for absent students

Database Management & Data Analysis

Manage and maintain key school data systems (including but not limited to PowerSchool, DeansList, Scholarchip, staff Google accounts), ensuring functionality and accuracy

Provide training to teachers/staff members as needed on usage of these systems and create new accounts as needed

Provide responsive troubleshooting and support to students or staff members encountering technical issues

Run, print and distribute weekly reports linked to key school initiatives or metrics

Analyze data and proactively identify problematic trends and propose solutions

Oversee GPA Health

Work with Director of Operations to create and systemize regular data reports outlining GPA health and progress monitoring

Plan for systems that build student literacy around GPA health and graduation readiness

Work with the Principal to analyze and respond to GPA data

Work with Assistant Principals to respond to classes not meeting annual targets for passing rates

Oversee Graduation Readiness

Conduct regular audits of transcripts 9-12

Audit all incoming new student transcripts to ensure accurate grade placement

Meet with and counsel students in 9-12 who are off track for securing their credits, running Progress to Graduation meeting biannually (fall and spring) + additionally as needed

Monitor progress against KPPS graduation requirements, and work to implement next steps for student cohorts

Ensure clear, regular communication with students and families on progress to graduation

Manage Credit Recovery Systems

Maintain robust tracking systems that identify student credit gaps

Identify, lead, and plan for student opportunities for credit maintenance (i.e. online credit recovery, Summer School)

Oversee and Manage Grading Systems

Work with KIPP Philadelphia Regional Data team to coordinate PowerSchool/PowerTeacher gradebooks/to support grading systems

Monitor Gradebook health + work with Assistant Principals to respond to gaps in assignment frequency

Fulfill alumni transcript and diploma requests

Post-Secondary Readiness and Success

In partnership with the KIPP Forward team:

Provide PD to staff to build readiness and investment in GPA systems and grading systems

Support onboarding of Freshmen during 8/9 transition, with specific attention to students coming from non-KIPP middle schools (in other grades as well)

Work with KIPP Forward team to plan and implement strategies for increasing literacy with academic health (GPA/credits) and post-secondary readiness in preparation for junior/senior year

Work with KIPP Forward to identify internships, summer programs, + enrichment opportunities for students as they align enrichment to post-secondary goals

Coordinate with the Dual Enrollment Program Manager to ensure on time student registration for Dual Enrollment courses and up-to-date transcripts that reflect dual enrollment credits

Oversee planning, progress, implementation, and tracking of career artifacts of the PA Career Education & Work (PACEW) standards.

Submit annual high school profile for post secondary institutions

Research and Data

Researches and stays current on higher education programs, trends, and issues with student impact and makes recommendations based on best practices and research

Assists in the utilization of an effective early-alert system for at-risk students and analyze attrition and student success outcomes and take action to improve retention

Additional Responsibilities

Participate in active presence and strategic supervision and monitoring to ensure student safety and engagement in rigorous learning

Partner with the Assistant Principal of Student Support and Special Education Teachers to ensure proper implementation of 504s, BIPs, IEPs, safety plans, accommodations, modification, and language support for students

Enforce positive behavior systems and monitor behavior data

Attend designated school functions outside of school hours (Back to School Night, Report Card Conferences, Community Events, etc.)

Perform necessary support duties including (but not limited to) bus, lunch, and dismissal duties,chaperone field trips. Participate in parent meetings, conferences, and periodic evening events

Develop strong relationships with the families of students through home visits, participation in school events and phone calls home

Communicate regularly with families about academic progress and behavior

Participate in daily duties (i.e. breakfast, lunch, dismissal) to support school operations

Maintain accurate records, grade books, and data tracking systems

Assist with both student and staff recruitment

Professional Responsibilities

Assume personal responsibility for student achievement

Read, internalize, and adhere to the KIPP Philadelphia Public Schools policies

Provide an active presence, strategic supervision, and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)

Take ownership for the development of your craft (meet 1x/1-2 weeks with a manager, implement feedback, engage in active practice, etc.)

Commit to being prepared. Such as: preparing for One on One meetings (O3s)/coaching, preparing for meetings, PD, etc.

Meet professional obligations including and not limited to meeting deadlines and honoring schedules

Consistently leverage existing professional tools, including but not limited to Google Suite (google documents, etc.) and Microsoft Suite (including but not limited to your KIPP Philadelphia email, Groupme, Slack, and Microsoft outlook)

Maintain strong attendance each day and be on time to all responsibilities

Collaborate with colleagues and seek feedback in the spirit of continuous improvement

Reflect on professional practices to meet individual professional development goals

Actively participate in professional development, department meetings,

Actively school-wide and region-wide professional development

Serve as a positive, contributing member of the operations team , collaborating with colleagues to tackle common challenges and implement org and grade-wide initiatives

Share candid, solutions-oriented feedback with peers and leadership on a regular basis, assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for students

Assist with both student and staff recruitment and engagement- including events, home visits, calls home, and other determined and related requirements

Know that you role, professional development, region wide meetings, etc. may require you to travel around Philadelphia to other KIPP campuses, our Regional Office, or other KIPP or PD events

Assist with other duties as assigned (such as but not limited to, lunch duty, arrival/dismissal duty, bathroom duty, school support duties, etc.)

• Qualifications

  Qualifications

  Skills

  About the skills and qualifications you will bring to this role:

  • Bachelor’s degree (required)

  • At least 1-3 years of relevant and aligned experience (required)

  • Experience building a master student schedule (preferred)

  • Track record of providing outstanding customer service (required)

  • Flexibility

  • Ability to manage data and communication through various Google and Outlook platforms

  • Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills

  • Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment

  • Proactive problem solver who demonstrates initiative and teamwork

  • Strong work ethic coupled with an enthusiastic and passionate approach to one’s work

  • Multi-faceted, multi-skilled, resourceful and willing to do whatever it takes to help the school reach a level of academic excellence

  • High level of detail orientation and sound excellent organizational skills

  • Strong communication, feedback and facilitation skills

  • Strong analytical and problem-solving skills

  • Articulate, professional demeanor with strong self-confidence and initiative

  • Entrepreneurial mindset, with the creativity and versatility to work productively in a fast-paced environment

  • Demonstrated ability to work in a fast-paced, high-energy environment with a proven ability to meet and complete multiple deadlines and tasks with meticulous attention to detail

  • Strong interpersonal skills, with the ability to develop productive working relationships with stakeholders across functional and organizational lines

  • Passionate commitment to KIPP Philadelphia Public Schools mission

  Additional Information

  All your information will be kept confidential according to EEO guidelines.