File Clerk, Part-Time

YWCA USA; Addison (IL); Hybrid; USD 18,000 - 25,000; Part time

Job summary

The YWCA USA in Addison, IL seeks a part-time File Clerk to manage CCAP records and perform light clerical duties. The role focuses on filing, data entry, and coordinating with program staff to ensure accurate recordkeeping.

Hybrid schedule, 24 hours per week, requiring strong organizational skills, attention to detail, and ability to work independently with minimal supervision.

Qualifications

• Well-developed organizational and problem-solving skills.
• Written and oral communication skills required.
• Proactive self-starter with ability to work independently.

Responsibilities

• File electronic records for CCAP and organize documents.
• Clerical duties including mail handling, copying, scanning and data entry.
• Answer questions about filing system and assist with new filing processes.

Skills

Organizational skills

Problem-solving

Written communication

Oral communication

Independent working

Education

High School diploma or GED in progress

Job description

Position Title: File Clerk DEPT: Early Childhood Services

Reports To: CCAP Coordinator

Employment Status: Non-Exempt, Part-Time (24 hours per week) – GRADE: 1

Program: Child Care Resource & Referral

Salary Range: $15.60 per hour

Summary The file clerk oversees all records for the Child Care Assistance Program (CCAP). He/she files and retrieves client records. He/she also performs light clerical duties as required.

Collaborates With: Director of Early Childhood Services; CCAP Associate Director; CCAP Coordinator; Eligibility Specialists and Eligibility Admin and other office staff and volunteers

Essential Responsibilities:

• File Management: Manage the record keeping process electronically for CCAP. File documents in correct locations. Create new files and purge old files and records. Answers questions about the filing system and the location of records. Will implement new filing systems as directed.
• Clerical Duties: Accurately perform a variety of clerical duties including being back up for opening and processing mail, copying, faxing, filing, printing, scanning and data entry. Correspond with clients and providers via email regarding general questions, case status, payments, and document generation.
• Other Duties As Assigned: Other duties outside of the responsibilities of the position may be assigned, whether for a project, special needs task or other assignment.

Qualifications: The position requires well-developed organizational and problem-solving skills and a high attention to detail. Interactions with others require well-developed writing/oral communication skills. Must be a proactive self-starter with a demonstrated ability to work independently and to handle multiple assignments and tasks. A general knowledge of standard office practices and procedures is required. Ability to communicate in a courteous and professional manner are integral to the position.

Education Required: Currently enrolled in High School in pursuit of a diploma or GED is required.

Work Environment: The work environment includes hybrid schedule. The noise level is usually moderate. Movement requirements include walking, stooping or kneeling. The employee must occasionally relocate and move boxes or equipment that weighs up to sixty (40) pounds. Communication needs include seeing, hearing and speaking. The position may require kneeling, carrying heavy objects or standing while working on a specific task. The incumbent will work alone and with others. Reasonable accommodation will be made for an incumbent to meet the essentials responsibilities of the position.

Work Schedule: Monday - Friday, 8:00am-4:00pm. Schedule can vary depending on the needs of the agency.