File Clerk - Liens

Law Offices of Samer Habbas & Associates, P.C.; Irvine (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Pay starting at $22.00/hr

Career growth opportunities

Team-oriented environment

Health and dental insulation (60% paid

Life, vision and pet insurance

Paid time off from day one

401k and profit share plan

Job summary

The Law Offices of Samer Habbas & Associates, PC is seeking an organized File Clerk with liens experience to join our Irvine team. The ideal candidate will manage lien files in our system, support attorneys, and help keep the firm well-organized in a fast-paced environment.

Responsibilities include scanning, labeling and filing, distributing documents for signatures, and occasional front desk support. We offer competitive pay and benefits in a collaborative, on-site setting.

Qualifications

• 1-3 years of data entry, file clerk, or related experience
• Knowledge of Microsoft Suite, Google Workspace, and Windows File Explorer
• Detail-oriented and focused mindset for accurate filing
• Intuitive problem-solving capabilities
• Excellent reading comprehension
• Superb written and oral communication
• Ability to handle sensitive and confidential information securely
• Proficiency with using scanners and copiers

Responsibilities

• Sort, scan, label, and file physical and digital lien documents in the Firm’s electronic filing system and case management software
• Distribute lien documents to the appropriate attorney for signature(s)
• Collaborate with the Filing Team to ensure that all liens are collected, documented and stored appropriately in our systems
• Monitor liens within email inboxes (eService, Fax, Liens)
• Communicate with lienholders to ensure timely retrieval of final lien amounts
• Provide occasional Front Desk support in the capacity of answering phones, welcoming clients and employees, validating parking tickets, and other related functions as needed

Skills

Data entry

MS Office

Google Workspace

File management

Attention to detail

Confidential data handling

Education

High school diploma

Associate’s degree

Tools

Case management software

Scanner

Copier

Job description

Description

Founded by Samer Habbas in 2006, the Law Offices of Samer Habbas & Associates has been serving justice and representing clients all across Southern California. For over a decade, our firm has lived up to its mission to help save people from legal injustice. When our clients face unexpected, life-altering accidents, it is our objective to help them through this difficult time as they get their lives back on track. We work hard so our clients can rest easy and take the time they need to heal and recover. Throughout our years of operation, we have strived to deliver excellent client services with one-on-one communication, so that our clients are well informed and expertly represented.

Why work with us?

The Law Offices of Samer Habbas & Associates, PC embodies excellence in our craft. Over the years we have been ranked as a Best Law Firm by U.S. News Group, a proud member of the Million Dollar Advocates Forum, named to the National Trial Lawyers' Top 100, and an honored member of the National Academy of Personal Injury Attorneys. Working with us gives you the opportunity to work alongside and learn from some of the best Personal Injury Attorneys Southern California has to offer.

The Opportunity

Samer Habbas & Associates is seeking an organized, meticulous File Clerk with liens experience to join our team in Irvine, CA. The ideal candidate will have previous experience organizing physical and electronic lien files and enjoy supporting our team in an independent capacity. This role is expected to adhere to a fully on-site, full-time work schedule 5 days per week.

Responsibilities

• Sort, scan, label, and file physical and digital lien documents in the Firm’s electronic filing system and case management software
• Distribute lien documents to the appropriate attorney for signature(s)
• Collaborate with the Filing Team to ensure that all liens are collected, documented and stored appropriately in our systems
• Monitor liens within email inboxes (eService, Fax, Liens)
• Communicate with lienholders to ensure timely retrieval of final lien amounts
• Provide occasional Front Desk support in the capacity of answering phones, welcoming clients and employees, validating parking tickets, and other related functions as needed

Requirements

• Highschool diploma or equivalent
• 1-3 years of data entry, file clerk, or related experience
• Knowledge of Microsoft Suite, Google Workspace, and Windows File Explorer
• Comfortable with learning new computer software programs
• Detail-oriented and focused mindset for accurate filing
• Intuitive problem-solving capabilities
• Excellent reading comprehension
• Superb written and oral communication
• Ability to handle sensitive and confidential information securely
• Proficiency with using scanners and copiers

Preferred Qualifications

• Associate’s degree
• Knowledge of lien process in personal injury law (or relatable industry)
• Previous experience with case management software

Benefits

• Pay starting at $22.00/hr
• We have a company culture that fosters career growth and opportunity
• We are a team – everyone is important and contributes to corporate growth and success
• We pay 60% of your health and dental plan, and offer life, vision and pet insurance
• We recognize that time off to recharge is important, so we offer paid time off that begins accruing on your first day of work.
• Our generous 401k and profit share plan is designed with your future in mind

The Law Offices of Samer Habbas & Associates, PC is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We are unable to sponsor or take over sponsorship of an employment Visa at this time.