File Clerk

Haynes and Boone, LLP; Town of Florida (NY); On-site; USD 20,000 - 29,000; Full time

Job summary

Haynes and Boone, LLP is seeking a File Clerk in New York to maintain physical case files, retrieve materials, and perform Bates labeling in a non-billable, administrative role. This entry‑level position requires basic computer skills, a high school diploma, and the ability to work under pressure.

The role reports to the Office Administrator or HR and involves routine filing, copying, and liaison with attorneys and staff. Occasional overtime and light lifting of files are part of the job.

Qualifications

• Entry‑level position.
• One to two years of law‑firm experience preferred.
• Knowledge of computers, legal software, legal documents, and physical files.
• High school diploma or equivalent.

Responsibilities

• Maintain physical case files.
• Retrieve requested materials from physical case files.
• Perform Bates labeling.
• Perform other duties as assigned or needed.

Skills

Organizational skills

Attention to detail

Work under pressure

Follow instructions

Typing skills

Willingness to learn software

Verbal communication

Education

High school diploma or equivalent

Tools

Legal software

Computers

Job description

Job Summary

This non‑exempt employee is responsible for the maintenance of physical case files. The assignments are administrative and clerical in nature and are non‑billable.

Responsibilities

• Essential Duties: Maintain physical case files, retrieve requested materials from physical case files, and perform Bates labeling
• Other Duties: Perform other duties as assigned or needed

Reporting Relationship

The File Clerk reports directly to the Office Administrator or an appropriate HR representative.

Qualifications

• Entry‑level position
• One to two years of law‑firm experience preferred
• Knowledge of computers, legal software, legal documents, and physical files
• High school diploma or equivalent

Skills

• Excellent organizational skills
• Strong attention to detail
• Ability to work under pressure
• Ability to follow instructions
• Strong typing skills
• Willingness to learn software packages supported by the Firm
• Good verbal communication skills

Physical Demands

• Move around the office up to 40% of the time to file, make copies, fax, etc.
• Remain stationary at least 60% of the time
• Operate computers and other office productivity machines (fax machine, copier, printer, etc.) on a regular basis
• Often required to move documents or files weighing up to 15 lbs.
• Occasionally required to move documents or files weighing up to 30 lbs.
• Constant communication and exchange of information with firm attorneys, clients and staff
• Inspect and observe information on a computer screen at least 80% of the time

Working Conditions

Office environment with occasional overtime.

Salary Range

The expected salary range for this position is $18.00–$18.00 per hour. The final offer amount may vary based on experience and skillset of the selected candidate.