File Clerk

US-Department-of-Veterans-Affair; Saint Cloud (MN); On-site; USD 36,000 - 54,000; Full time

Job summary

The US Department of Veterans Affairs in Minnesota seeks a Medical Records File Clerk to join the Health Information Management (HIM) Section within Health Administration Services. You will receive, organize, file, scan and index health documents and ensure each item is accurately incorporated into the patient record in VISTA Imaging and CPRS.

This role requires clerical experience or related work, and at least two years of education beyond high school; an equivalent mix of experience and

Qualifications

• At least one year of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position.
• Two years of education above the high school level from an accredited institution.
• An equivalent combination of general experience and post-high school education from an accredited institution as described above.
• Volunteer experience and other types of qualifying experience may be considered as applicable.

Responsibilities

• Receive, organize, file, scan and index health administrative documents.
• Ensure each document is accurately incorporated into the correct patient record within VISTA Imaging and CPRS.
• Maintain patient record integrity and information management across processing tasks.

Skills

Clerical

Communications

Computer Skills

Information Management

Education

Two years of education above high school

Job description

This position is located in the Medical Records File Unit within the Health Information Management (HIM) Section of Health Administration Services (HAS). This position is responsible for receiving, organizing, filing, scanning and indexing health administrative documents and ensuring each document is accurately incorporated into the correct patient record within VISTA (Veterans Health Information Systems and Technology Architecture) Imaging system and CPRS (Computerized Patient Record System).

EXPERIENCE:

At least one (1) year of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled; OR

EDUCATION:

At least two (2) years of education above the high school level from an accredited institution; OR

COMBINATION:

An equivalent combination of general experience and post-high school education from an accredited institution as described above to meet the total qualification requirements for this position.

You will be rated on the following Competencies as part of the assessment questionnaire for this position:

• Clerical
• Communications
• Computer Skills
• Information Management

IMPORTANT:

A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Requirements:

Work requires sitting at a computer for scanning tasks and frequent standing, bending, reaching, lifting, and pulling when filing, retrieving, organizing, or boxing paper records.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.