Field Services Administrative Assistant

Cleveland Electric Company; Austell (GA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Aetna PPO & HSA plans

Dental PPO/HMO plans

Vision plan coverage at 100%

401(k) with employer match

Long-Term Disability

15 days PTO and 8 holidays

Job summary

Cleveland Electric Company in Lithia Springs, GA is seeking an administrative professional to support project and field teams. You will handle receipts, invoices, RFIs, and daily office tasks while coordinating with Contract Manager and site staff.

The ideal candidate has a high school diploma, at least six months of admin experience, strong English/Spanish (preferred), and proficient Microsoft Word and Excel skills. Construction familiarity is a plus.

Qualifications

• Bilingual Spanish/English strongly preferred.
• High school diploma or general education degree (GED) required.
• At least six months of experience in an Administrative role required.
• Construction experience and familiarity with contracts preferred.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Exceptional written and verbal communication skills.
• Experience using and manipulating spreadsheets in Microsoft Excel and expert in using Microsoft Word.

Responsibilities

• Respond to requests for service and assistance from Contract Manager, clients, and superintendent.
• Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks.
• Manage RFI Program.
• Assist construction site staff with office equipment and materials.
• Prepare and transmit daily field labor reports.
• Perform general office duties such as making copies, document control, processing mail, and answering phones.
• Oversee and process day-to-day administrative items such as expense reports, supply requisitions, personnel transaction forms, budgets.
• Update project/delivery schedules, reports, change orders and documents based on revisions and changes to the project.
• Keep project meeting and appointment schedules to ensure all meetings and reports are properly addressed.
• Manage safety documents.

Skills

Bilingual Spanish/English

Written and verbal communication

Microsoft Excel

Microsoft Word

Prioritization and multitasking

Professional and diplomatic under压力

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Work Location:Lithia Springs, GA (Pre-Fab Shop)

Type: Full time/ Onsite

About Cleveland Electric Company:

Cleveland Electric was built on strong family values, hard work, and constant innovation. What began as an electric motor repair company in 1925 has quickly adapted to meet changing demands in an evolving construction market. Over the years, we have contributed to the growth of Atlanta and the Southeast which has in turn fueled the transformation of our business. Today, we are the leading specialty contractor in the Atlanta market, serving the Southeast for almost 100 years.

Essential Duties and Responsibilitiesmay include but are not limited to the ability to

• Respond to requests for service and assistance from Contract Manager, clients, and superintendent
• Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks
• Manage RFI Program
• Assist construction site staff with office equipment and materials.
• Prepare and transmit daily field labor reports
• Perform general office duties such as making copies, document control, processing mail, and answering phones.
• Oversee and process day-to-day administrative items such as expense reports, supply requisitions, personnel transaction forms, budgets.
• Update project /delivery schedules, reports, change orders and documents based on revisions and changes to the project.
• Keep project meeting and appointment schedules to ensure all meetings and reports are properly addressed
• Manage safety documents

Qualifications

• Bilingual (Spanish/ English) strongly preferred
• High school diploma or general education degree (GED) required
• A minimum of six months of experience in an Administrative role required
• Construction experience and familiarity with contracts preferred
• Ability to remain professional and diplomatic in stressful situations
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence.
• Exceptional written and verbal communication skills
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Experience using and manipulating spreadsheets in Microsoft Excel and expert in using Microsoft Word.
• Ability to prioritize and multi-task

Work Environment:Employee may be required to wear hardhat and safety glasses and will be required to observe safety procedures at job site. The noise level in the work environment is usually loud outside the site office.

What You Can Expect From Cleveland Electric Company:

• Competitive Pay
• Aetna PPO and HSA plans - 2 medical plan options with coverage eligible on Day 1 of hire
• Dental PPO and HMO plans – 2 dental plan options with coverage eligible on Day 1 of hire
• Vision plan covered by Cleveland at 100% with coverage eligible on Day 1 of hire
• 401(k) with Employer Match
• Long-Term Disability
• We offer 15 days of PTO and have 8 company holidays

Equal Opportunity Statement:

Cleveland is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, benefits, training, social and recreational programs, and all other conditions and privileges of employment. We embrace diversity and inclusion as essential elements that contribute to the success of our organization. By fostering an inclusive workplace, we aim to create a diverse and talented team that reflects the diversity of the communities in which we operate. We invite all qualified individuals to apply and join us in building a culture that values and respects each person's unique perspectives and experiences.

E-Verify Statement:

We are committed to maintaining a workforce that is legally authorized to work in the United States and complies with immigration laws. As part of our hiring process, we utilize the E-Verify system to confirm the employment eligibility of all new employees. This electronic verification ensures that our team members have the necessary authorization to work in the United States, promoting a lawful and compliant workforce. We adhere to federal regulations and strive to create an inclusive and diverse environment while upholding the highest standards of integrity in our hiring practices.

To all recruitment agencies: Cleveland does not accept unsolicited agency resumes and will not be held responsible for any fees related to unsolicited resumes.

#ATLANTA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.