Field Service Support Specialist

Veolia | Water Tech; Boulder (CO); Hybrid; USD 38,572 - 44,083; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Parental Leave

401(k) Plan – matching

Flexible Spending & Health Savings

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia Water Tech in Boulder, CO is seeking a Field Service Support Specialist to streamline administrative tasks for the Aftermarket field service team. Responsibilities include processing on-site service agreements, purchase orders, work orders, service billing, and quotes while maintaining systems in Salesforce and SAP.

The role requires strong communication, attention to detail, and ability to work in a hybrid office setting in Boulder, with some remote work as schedule allows.

Qualifications

• Associate's Degree or equivalent with 2+ years admin/sales/customer support experience.
• High School Diploma with 4+ years relevant experience accepted.
• Bachelor's degree in related field preferred but not required.

Responsibilities

• Process service-related purchase orders, contracts, and invoicing.
• Coordinate and track field service supply orders.
• Provide administrative support to Field Service Engineers, Managers, and Sales teams.

Skills

Sales and customer support

Communication skills

Attention to detail

Time management

Process optimization

Data entry

Problem solving

Collaboration

Risk assessment

Adaptability

Education

Associate's Degree in Accounting/Business Admin/Science

2+ years in admin support/sales support

High School Diploma + 4+ years experience

Bachelor's Degree (preferred)

Tools

Salesforce

SAP

Google Workspace

Job description

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Tech Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Description

The Water Tech Analytical Instruments product line business has an opportunity for a Field Service Support Specialist in Boulder, CO. The Support Specialist will play a crucial role in supporting the Aftermarket field service team. The role involves a combination of administrative tasks and maintaining departmental systems. Responsibilities include processing on-site service agreements, purchase orders, work orders, service billing, generating service quotes, entering data into our CRM and ERP systems, and providing overall assistance to field service operations and customer support. This position will also provide direct administrative support to customers, Field Service Engineers, Field Service Managers, as well as Sales and Factory Service teams when necessary. Furthermore, the Support Specialist will collaborate with the Service Team to enhance business processes, conduct business analysis reporting, and offer support for various departmental systems.

This is a hybrid position, requiring office presence in Boulder, CO, with flexibility to work remotely when appropriate and scheduled. The first three (3) months will be fully in the office. Hybrid three (3) days per week will be determined with the supervisor thereafter.

Duties and Responsibilities

• Process purchase orders for services, including work orders, contracts, and invoicing.
• Support and coordinate supply orders for Field Service Technicians.
• Provide general assistance to Field Service Technicians, Field Service Managers, and Sales teams.
• Manage customer inquiries and address billing and contract issues, both direct and indirect.
• Participate in and contribute to Continuous Improvement Projects.
• Handle quoting and re‑quoting of services.
• Pursue delinquent purchase orders to ensure timely resolution.
• Support month‑end closure activities.
• Process credit card transactions for services.
• Input, report, and update data in Salesforce (CRM).
• Ensure compliance with all safety aspects on the job and adhere to Veolia policies and procedures.

Qualifications

Key Characteristics

We seek a self‑directed, detail‑oriented individual with a strong client focus, adept at managing a dynamic work environment and prioritizing daily and weekly administrative tasks. The ideal candidate should be proficient in customer and business management software, possess effective communication skills, and demonstrate technical competence. Previous experience in customer support, sales support, and maintaining customer and sales account information is essential.

Knowledge, Skills, and Abilities

• Proficient in Salesforce.com administration.
• Strong written and verbal communication skills.
• Exceptional organizational skills with keen attention to detail and adherence to processes.
• Self‑directed with the ability to manage multiple responsibilities effectively.
• Computer proficiency in Google Workspace or similar office applications.
• Experience in SAP (Systems, Applications, and Products) order processing.
• Customer support and interaction skills, good listening and problem‑solving abilities.
• Collaborative mindset.
• Knowledge of Field Service Operations and/or Warehouse Operations.
• Familiarity with Sales/Fulfillment Operations.
• Excellent customer service skills.
• Quick learner able to grasp company procedures within a reasonable time from the start of employment.
• Ability to make sound business decisions based on risk‑reward analysis and business objectives.

Education and Experience

• Required: An Associate’s Degree in Accounting, Business Administration, Science, or a related discipline; or equivalent education, along with a minimum of 2 years of work experience in administrative support, warehouse support, sales support, or customer service.
• Alternatively: A High School Diploma or equivalent education, accompanied by at least 4 years of work experience in administrative support, warehouse support, sales support, or customer service.

• Preferred: A Bachelor’s Degree in Accounting, Business Administration, Communications, Science, or a related discipline; a minimum of 2 years of work experience in SAP (ERP) and Salesforce (CRM).

Additional Information

We provide a supportive working environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working Environment and Physical Demands

• Use of a laptop and mobile systems is essential for job tasks.
• Physical activities may include reaching with hands and arms both below and above shoulder height, standing, sitting, stooping, kneeling, and crouching.
• Effective communication through talking and hearing is required to perform the duties of this role.

Compensation

• The salary range is tied to the market for similarly benchmarked roles. The range is not an absolute, but a guide; offers may be lower or higher than the stated range of $28.00 - $32.00 an hour based on the individual candidate’s knowledge, skills, experience, and market conditions.

Benefits

• Medical, Dental, & Vision Insurance Starting Day 1!
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan – 3% default contribution plus matching!
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement

Disclaimer The salary, other compensation, and benefits information are accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Equal Opportunity Statement Veolia is committed to diversity and gives equal consideration to all applications, without discrimination. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

Applicants are required to be eligible to lawfully work in the U.S. immediately. The employer will not sponsor work authorization (e.g., H‑1B) for this opportunity. Veolia does not accept unsolicited resumes from external recruiting firms. Vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of Veolia, and no fee will be due.