Field Service Dispatcher

Vehicle Service Group, LLC; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Vehicle Service Group (VSG) in Madison, Indiana, seeks a seasoned Field Service Dispatcher to coordinate and manage the daily activities of field service technicians, ensuring timely service delivery to customers.

Reporting to the Service Operations Manager, you will communicate with customers and technicians, schedule workloads, enter work orders, maintain accurate records, and support billing and data management while delivering exceptional service.

Qualifications

• Bachelor’s degree preferred with 5–7 years of related experience.
• Excellent written and verbal communication for customer interactions.
• Ability to manage multiple tasks and coordinate schedules.
• Proficiency with CRM and dispatch software to track service calls.

Responsibilities

• Scheduling and dispatching service requests to field technicians.
• Communicating with customers and technicians; relaying updates and delays.
• Entering details into dispatch system and creating work orders.
• Maintaining accurate records of service calls and technician activities.
• Problem solving to address delays or last-minute requests.
• Providing strong customer service and handling administrative tasks as needed.

Skills

Communication

Scheduling

Data management

Problem solving

Customer service

Administrative tasks

Leadership collaboration

Education

Bachelor's Degree

Tools

CRM platforms

CAD dispatch software

Salesforce

Mapping tools

Job description

COMPANY OVERVIEW

Dover’s Vehicle Service Group (VSG) is the global leader in vehicle service equipment. It is one of the founding companies of Dover Corporation, an eight billion dollar diversified global manufacturer. VSG consists of fifteen leading vehicle lifting (Rotary, Forward, Blitz, Ravaglioli etc.), collision repair (Chief), wheel services, diagnostics (Butler, Rotary, Chief and Ravaglioli) and tier‑one automotive brands (Warn Automotive) with operations worldwide, including regional business operation centers and large manufacturing facilities in the U.S., Europe and Asia.

SUMMARY

Vehicle Services Group (VSG), a global leader in designing and manufacturing vehicle service, collision, and automotive OEM equipment, is looking for a seasoned Field Service Dispatcher (WS) to join our growing Madison, Indiana team. Reporting to the Service Operations Manager (WS), the role coordinates and manages the daily activities of field service technicians, ensuring efficient and timely service delivery to customers.

RESPONSIBILITIES

This role involves scheduling, dispatching, and tracking technicians, as well as communicating with customers and resolving issues. The dispatcher acts as a central point of contact for both field technicians and customers, optimizing resource allocation and maintaining accurate records of service requests and technician activities.

• Communication: Acting as the main point of contact between customers and field technicians, relaying information and updates about service requests, including details about the job, estimated arrival times, and any changes or delays. This also involves communicating with other departments and external vendors when necessary. You will be the service concierge to our customers, so above average communications skills are a must for this position.


• Scheduling and Dispatching: Assigning and scheduling service requests to field service technicians based on factors like location, skill level, and workload. This often involves managing and optimizing technician schedules and routes to ensure timely delivery.


• Receiving and Processing Service Requests: Answering incoming service calls from customers and colleagues, entering the details into a dispatch system, and creating work orders.


• Data Management: Maintaining accurate records of service calls, technician activities, schedules, and customer information within a computer system or database.


• Problem Solving: Addressing issues that may arise during a service call, such as delays, unexpected challenges, or last‑minute requests, and finding efficient solutions.


• Customer Service: Interacting with customers, providing support, addressing inquiries and concerns, and ensuring a positive customer experience.


• Administrative Tasks: Assisting with paperwork, preparing reports, handling billing and invoicing, and other general office duties as needed.


• Works with Leadership Team and Human Resources to attract, develop and retain talent in accordance with all applicable Company policies, and creates an environment that recognizes and maximizes the potential of all employees; where cross functional teamwork flourishes and strategic objectives are met or exceeded.


• Handles special projects and other duties as assigned.

OVERALL QUALIFICATIONS – SKILLS AND EXPERIENCE

Education: Bachelor’s Degree is a plus. Experience: Five to seven years’ related experience.

• Excellent Communication Skills: Excellent written and verbal communication skills are crucial for clear and effective interactions with customers and colleagues.


• Strong Organizational Skills: The ability to manage multiple tasks and prioritize effectively is essential for coordinating busy schedules and responding to incoming requests.


• Problem-Solving Abilities: The capacity to quickly assess situations, identify solutions, and make sound decisions is crucial for handling unexpected issues.


• Technical Aptitude: PC savvy with the ability to easily navigate windows-based programs. Familiarity with programs such as CRM platforms, dispatch software (CAD), Salesforce, mapping tools, and other relevant technologies are required.


• Customer Service Orientation: A commitment to providing excellent customer service and resolving customer concerns is essential.


• Ability to Work Under Pressure: Dispatchers often work in fast-paced environments with tight deadlines, requiring the ability to remain calm and focused under pressure.

LOCATION

On site, Madison, Indiana

DOVER COMPETENCIES

• Builds and Manages Collaborative Relationships: Establishes and nurtures numerous stakeholder relationships within Dover and customers.


• Results Driven: Produces results that exceed Dover’s strategic objectives via a combination of planning and implementation, while aligning with the Dover Values.


• Strong Business Acumen and Sound Judgment: Uses instinct and data to accurately assess business situations and industry trends, makes timely and appropriate decisions, and implements appropriate plans while aligning with the Dover Values.

EQUAL OPPORTUNITY EMPLOYER

This position is eligible to earn a discretionary bonus based on performance metrics and other criteria outlined in our applicable bonus plan. We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

WE ARE DOVER

We Are Dover Dover is a diversified global manufacturer and solutions provider. We deliver innovative equipment and components, consumable supplies, aftermarket parts, software and digital solutions, and support services through five operating segments: Engineered Products, Clean Energy & Fueling, Imaging & Identification, Pumps & Process Solutions and Climate & Sustainability Technologies. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach, our team takes an ownership mindset, collaborating with customers to redefine what’s possible.