Field Project Administrator – Travel Heavy Civil Construction

Gregory Construction; Rayville (LA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Company holidays

Career growth opportunities

Job summary

Gregory Construction is seeking a highly organized Project Administrator to support field leadership on active heavy civil construction projects. You will work with Project Managers and Superintendents, ensuring timely, accurate project documentation and smooth daily operations on busy sites.

This role requires travel to project sites, excellent communication, and solid MS Office skills. A high school diploma is required; associate/bachelor's is a plus.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience is preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Associate's or Bachelor's degree is a plus.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Skills

Microsoft Office

Organization

Communication

Time management

Travel flexibility

Education

High school diploma

Associate's or Bachelor's degree (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Gregory Construction is seeking a highly organized Project Administrator to support field leadership on active heavy civil construction projects. You will work with Project Managers and Superintendents, ensuring timely, accurate project documentation and smooth daily operations on busy sites.

This role requires travel to project sites, excellent communication, and solid MS Office skills. A high school diploma is required; associate/bachelor's is a plus.