Field Process Administrator

CBRE Group, Inc.; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

CBRE Group, Inc. is seeking a Field Process Administrator to support East and West Coast Field Managers with day-to-day admin duties, meetings, and travel logistics. The role emphasizes organization, communication, and project coordination across Regions, with onboarding and records management as core tasks.

The CBRE Group, Inc. role focuses on coordinating administrative tasks, maintaining records, and facilitating meetings with a strong emphasis on precision and client service.

Qualifications

• Excellent communication skills.
• Strong planning and organizational abilities.
• Good understanding of building networks.
• Ability to plan and organize a team effort.
• Demonstrated client management and goodwill building.

Responsibilities

• Assist Field Managers with day-to-day administrative tasks.
• Maintain and monitor regional organizational charts.
• Organize and participate in operations meetings.
• Prepare presentation materials for meetings.
• Track timecards, new hire training, and cost codes.

Skills

Communication

Planning & Organizing

Time Management

Client Management

Team Motivation

Job description

JOB TITLE: Field Process Administrator

About the Role:

Direct Line is a high growth global technology services company with primary focus in providing design, integration, installation, maintenance and managed services to well-known data centers and technology companies. Direct Line is backed by private equity firm and headquartered in Fremont, California with additional locations in US, Asia-Pacific and Europe. We are looking for a highly energetic, result oriented, passionate, and hands‑on Project Coordinator with a desire to join a growing team. The person should be self‑starter, adaptable with attentive to detail and able to work with minimal supervision.

The Field Process Administrator will be a key member of our operations team and will support our Operations Managers with administrative duties. This position does not require industry experience but does require a strong work ethic and organizational skills.

What You’ll Do:

• Assist the East Coast and West Coast Field Managers with day-to-day administrative functions.
• Maintain and monitor Regional Organizational Charts
• Organizing, attending, and participating in operations meetings
• Document and follow up on important actions and decisions from meetings
• Prepare necessary presentation materials for meetings
• Assist in following up with all ADP Employee Groups daily to ensure that all punches are accurate, and Job Numbers/Cost Codes are allocated appropriately
• Ensure all New Hire Training Hours are recorded in ADP
• Ensure all Timecards are approved by each employee and manager each pay period
• Provide administrative support as needed
• Assist with submitting Requisition Requests
• Coordinate, manage, and submit Travel Authorization Forms
• Submit and keep record of all Direct Line & Agency Termination Forms
• Submit and keep record of all IT Termination Forms
• Chair and facilitate meetings as appropriate and distribute minutes to project team members
• Maintain and monitor Travel Technicians Spreadsheet
• Monitor and track Agency Conversion Spreadsheet to assist with potential conversion conversations
• Demonstrated ability to plan and organize team efforts effectively

What You’ll Need:

• Minimum 5 years’ experience.
• Excellent communication skills.
• Good understanding of building networks.
• Ability to plan and organize a team effort.
• Good client management and goodwill building ability.
• Capacity to motivate and boost morale of teams.
• Effective time management and logical decision-making ability.
• Strong focus on quality and safety.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings. I ask you to encourage your teams to begin incorporating the updated statements into all new job adverts immediately - this will help us maintain alignment with our brand tone and hiring values.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Relocation assistance and sign-on bonuses may be available on select positions only, for qualified candidates based on role requirements and experience.

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