Field Placement Coordinator

Chicago State University; Chicago (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

Chicago State University seeks a Coordinator of Field Placement to oversee pre-clinical and clinical placements for student teachers. You will coordinate site partnerships, maintain placement records, and support recruitment for the College of Education.

Responsibilities include managing MOUs, overseeing onboarding, and ensuring compliance with TB screening and background checks, while collaborating with field supervisors and campus-based staff.

Qualifications

• Master’s Degree in Education or related field.
• Experience in a K-12 or higher education setting.
• Licensure or certification in an educator program.
• Strong computer literacy including Excel, Word, Access, Publisher, Outlook and Adobe.
• Experience in database management, data analysis, and report production.
• 1–2 years of recruitment and retention experience.
• Experience conducting workshops for student teachers and supervisors.
• Grant writing experience.

Responsibilities

• Assist with selection and placement of interns in diverse school settings.
• Maintain the field placement site database and track placements.
• Coordinate outreach activities and communicate site lists to field supervisors.
• Place pre-clinical and clinical candidates with diverse populations.
• Track MOUs and route agreements for approval.
• Collect and verify documents for cooperating teachers and supervisors.
• Assist with orientation activities for student teachers and supervisors; ensure TB screening and background checks are completed.

Skills

Excel

Word

Access

Publisher

Outlook

Adobe

Data analysis

Grant writing

Education

Master’s Degree in Education

Licensure or certification in an educator program

Tools

ELC/Lumivero

Job description

The Coordinator of Field Placement reports to the Director of Field Preparation and Community Outreach. S/hecoordinates the pre-clinical and clinical
(student teacher) placement activities. In addition, as a part of his/her field activities, the coordinator serves as the recruiter for the College.

Job Description

Field Placement

• Assists with the selection and placement of interns in schools located in urban, suburban, rural, and international settings.
• Maintains the site database.
• Tracks placements.
• Coordinates outreach activities.
• Communicates the list of selected and approved sites to field supervisors.
• Places pre-clinical and clinical (student teacher) candidates in field sites with diverse populations and in diverse settings.

Affiliate Agreements

• 7. Tracks the status and renewals of Memorandums of Understanding (MOUs).
• 8. Routes agreements for approval.
• 9. Maintains records.

Compliance and Onboarding

• 10. Collects and verifies documents for cooperating teachers and field supervisors.
• 11. Monitors the completion of field logs.
• 12. Sends reminders to candidates, cooperating teachers, and field supervisors.
• 13. Assists with the development and implementation of orientation activities for student teachers and campus- and field-based supervisors; coordinates campus supervisors’ activities and disseminates materials for required components of the Illinois State Board of Education field experience provisions.
• 14. Assists with conducting orientation and training sessions for field- and campus-based student teacher supervisors, as needed.
• 15. Ensures that all candidates comply with TB screening, background check, and other pre-clinical requirements.
• 16. Assists with reviewing student teaching applications for compliance with University requirements.

Data Systems

• 17. Enters and updates data in data management systems (e.g., ELC /Lumivero).
• 18. Assists the Director in running field activity reports.
• 19. Collects and documents student-teacher performance through collaboration with campus and field-based supervisors.
• 20. Collects and publishes pre-clinical and clinical placement data.
• 21. Maintains a centralized, documented database of individual student pre-clinical and clinical (student teaching) field placement records.

Communication Management

• 22. Sends and manages program communications, including confirming receipt of forms/documents, requesting required materials, and supporting the coordination of program meetings (e.g., orientation meetings).
• 23. Disseminates and executes contracts with schools and school districts for pre-clinical field and clinical (student teaching) experiences.
• 24. Assists with the preparation, publication, and dissemination of the Student Teacher Handbook.

Office Logistics

• 25. Assists in hosting the annual student-teacher induction ceremony.
• 26. Assists the Career Development Office in organizing, promoting, and executing the College of Education Career Fair each semester.
• 27. Coordinates onboarding.
• 28. Schedules onboarding and orientations.
• 29. Manages documentation.

Public Relations, Recruitment, and Fundraising

• 30. Assists in maintaining an advisory committee regarding the development of field placement policies and procedures.
• 31. Assists the Director in preparing the unit’s annual recruitment plan.

Minimum Qualifications

• Master’s Degree in Education or a related field.
• Experience working in a K-12 or higher education setting.
• Licensure or certification in an educator program offered by the College of Education.
• Strong computer literacy skills, including full proficiency in Excel, Word, Access, Publisher, Outlook, and Adobe.
• Experience in database management, data analysis, and report production.
• A minimum of 1–2 years of recruitment and retention experience.
• Experience conducting workshops for student teachers and student teacher supervisors.
• Grant writing experience.

Preferred Qualifications

• Ability to multi-task
• Experience working with pre-clinical and student teachers and placement.
• Possession of teacher certification with NCLB standards.
• Must possess a minimum of 2-3 years of recruitment and retention experience.
• Must be able to coordinate various student functions.
• Ability to work with university – wide personnel.
• Ability to work with diverse populations and diverse settings.

Knowledge, Skills and Abilities

• Knowledge of the field of Education in the Pk-12 settings.
• Knowledge of student teacher placements and working with school districts.
• Knowledge of the Illinois School Code and Teacher Standards.
• Computer Literacy Skills.

Additional Applicant Information

Physical Requirement/ Demands

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
• Do you have significant experience with the following applications?
  • Word
  • Excel
  • PowerPoint
  • Visio
• Do you agree to a criminal background check?
  • Yes
  • No