Field Operations Admin Specialist

Kokosing; Carnegie (Allegheny County); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Kokosing is seeking a Field Administrative Assistant to support the Project Manager and oversee field office operations in Western PA. You will help manage administrative and accounting functions for a medium to large project, ensuring efficiency and organization in daily field activities.

The role requires coordinating with project staff, handling payroll and cost reporting, and maintaining critical documentation while prioritizing safety and accuracy.

Qualifications

• Associates degree in Business Administration or related field preferred.
• Experience with Viewpoint/HeavyJob software preferred.
• Strong MS Office skills required (Word, Excel, PowerPoint, Outlook, SharePoint).

Responsibilities

• Organize operations and procedures for field office.
• Maintain and supervise field office staff.
• Arrange housing for eligible employees.
• Oversee incoming/outgoing correspondences and filing.
• Prepare monthly project reports and cost reports.
• Code and process invoices and manage purchase orders.
• Enter payroll time and assist with payroll processing.
• Schedule meetings and maintain project calendar.
• Maintain confidentiality on sensitive documents.

Skills

Organizational skills

Writing skills

Communication skills

Multi-tasking

Professionalism

Computing proficiency

Education

Associates degree in Business Administration

Tools

Viewpoint

HeavyJob

Job description

Kokosing is seeking a Field Administrative Assistant to support the Project Manager and oversee field office operations in Western PA. You will help manage administrative and accounting functions for a medium to large project, ensuring efficiency and organization in daily field activities.

The role requires coordinating with project staff, handling payroll and cost reporting, and maintaining critical documentation while prioritizing safety and accuracy.