Field Administrative Assistant - Project Support

Kokosing; Staunton (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

Kokosing is seeking a Field Administrative Assistant for the I-81 Staunton project in Staunton, VA to support the Project Manager with day-to-day field office operations and ensure efficient, organized workflows.

The role covers invoicing, subcontractor submittals, payroll entries, reporting, and calendar management, requiring strong document handling and communication in a team-driven environment. Prior Viewpoint/HeavyJob and Microsoft Office experience are a plus.

Qualifications

• Associates degree in Business Administration preferred but not required.
• Experience with Viewpoint and HeavyJob is a plus.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
• Excellent organizational and multi-tasking abilities.
• Ability to handle sensitive information and work in a fast-paced setting.

Responsibilities

• Maintain office equipment and arrange housing for eligible employees.
• Handle subcontractor submittals and review invoices for approval.
• Perform new hire orientation and maintain payroll time for staff.
• Code and prepare monthly credit card statements for the Project Manager.
• Maintain project calendars, filing systems, and communications.
• Prepare owner reporting binders and assist with monthly cost reporting.
• Coordinate safety luncheons and oversee purchasing and insurance expirations.
• Answer phones, manage mail, and support field supervisor with tasks as needed.

Skills

Office administration

Multitasking

Communication

Organization

Education

Associates degree in Business Administration

Safety-related training a plus

Tools

Viewpoint

HeavyJob

Microsoft Office Suite

Job description

Kokosing is seeking a Field Administrative Assistant for the I-81 Staunton project in Staunton, VA to support the Project Manager with day-to-day field office operations and ensure efficient, organized workflows.

The role covers invoicing, subcontractor submittals, payroll entries, reporting, and calendar management, requiring strong document handling and communication in a team-driven environment. Prior Viewpoint/HeavyJob and Microsoft Office experience are a plus.