Field Office Coordinator

01802 Fisk Electric Co - Corporate; Carrollton (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Fisk Electric Company in Dallas, TX is seeking a Field Office Coordinator to provide and coordinate administrative and payroll support for field operations while maintaining confidentiality.

You will work closely with project teams, jobsite contacts, and Corporate Payroll to keep records, communications, and office activities accurate and organized. A strong background in office administration and payroll processes is required.

Qualifications

• High school diploma or equivalent required.
• At least two years of secretarial or administrative experience, including research responsibilities; construction-industry experience is preferred.
• Working knowledge of business procedures, standard letter and report formats, and basic arithmetic.
• Proficiency with computer systems, word-processing software, and spreadsheet applications.
• Strong organization, communication, confidentiality, problem-solving, and time-management skills.
• Ability to work with frequent interruptions, meet deadlines, accept direction, and maintain effective working relationships.
• Valid driver's license and ability to travel occasionally as needed.

Responsibilities

• Provide and coordinate administrative and payroll support for field operations while maintaining confidentiality.
• Work closely with project teams, jobsite contacts, and Corporate Payroll to keep records, communications, and office activities accurate and organized.
• Provide accurate and timely administrative and word-processing support for contracts, correspondence, transmittals, memoranda, special reports, closeout documents, and other project materials while maintaining confidentiality.
• Coordinate job-site payroll activities; review, enter, audit, and verify attendance, hours, job coding, and payroll records; and serve as the primary liaison between field operations and Corporate Payroll.
• Work with Superintendents, Foremen, and Project Managers to obtain missing information, resolve discrepancies, and ensure accurate, timely weekly payroll submissions.
• Review and process applicable project costs for monthly billing and assist with purchase-order pricing in coordination with Project Managers.
• Establish and maintain filing systems that support accurate identification, retrieval, and distribution of documents to Operations, jobsites, and Accounting.
• Maintain field-office services and supplies, process expense reports, requisitions, personnel forms, and budget items, and provide backup office support as needed.
• Serve as a liaison among executives, departments, clients, and external contacts by coordinating meetings and work activities, resolving administrative issues, and completing additional assignments as directed.

Skills

Administrative support

Payroll coordination

Organizational skills

Communication

Time management

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet applications

Business procedures

Job description

Fisk Electric, a Tutor Perini Company, is seeking a Field Office Coordinator to join our team in Dallas, TX

About Fisk Electric

If it's electric, Fisk Electric Company has it covered

Since 1913, Fisk has been one of the nation's leading providers for the design, installation and maintenance of electrical systems, structured cabling applications, integrated electronic security systems, and building technology solutions.

During our storied history, we have gained experience on virtually every building type or unusual site condition in every region of the United States as well as the Middle East, Spain, the Virgin Islands, and the Caribbean. From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, MGM Grand and City Center projects in Las Vegas, Third Street Light Rail in San Francisco, Minute Maid Park in Houston and multiple airport expansions and data center projects.

Extraordinary Projects, Exceptional Performance

Description

As a Field Office Coordinator at Fisk Electric, you will provide and coordinate administrative and payroll support for field operations while maintaining confidentiality and following company policies.

You will work closely with project teams, jobsite contacts, and Corporate Payroll to keep records, communications, and office activities accurate and organized.

Provide accurate and timely administrative and word-processing support for contracts, correspondence, transmittals, memoranda, special reports, closeout documents, and other project materials while maintaining confidentiality.

Coordinate job-site payroll activities; review, enter, audit, and verify attendance, hours, job coding, and payroll records; and serve as the primary liaison between field operations and Corporate Payroll.

Work with Superintendents, Foremen, and Project Managers to obtain missing information, resolve discrepancies, and ensure accurate, timely weekly payroll submissions.

Review and process applicable project costs for monthly billing and assist with purchase-order pricing in coordination with Project Managers.

Establish and maintain filing systems that support accurate identification, retrieval, and distribution of documents to Operations, jobsites, and Accounting.

Maintain field-office services and supplies, process expense reports, requisitions, personnel forms, and budget items, and provide backup office support as needed.

Serve as a liaison among executives, departments, clients, and external contacts by coordinating meetings and work activities, resolving administrative issues, and completing additional assignments as directed.

Requirements

• High school diploma or equivalent required
• At least two years of secretarial or administrative experience, including research responsibilities; construction-industry experience is preferred.
• Working knowledge of business procedures, standard letter and report formats, and basic arithmetic.
• Proficiency with computer systems, word-processing software, and spreadsheet applications.
• Strong organization, communication, confidentiality, problem-solving, and time-management skills.
• Ability to work with frequent interruptions, meet deadlines, accept direction, and maintain effective working relationships.
• Valid driver's license and ability to travel occasionally as needed.

Our Mission

We build critical infrastructure that creates a better world.

Our Vision

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.

Fisk Electric builds extraordinary projects, which need exceptional talent.

Join us to help build the critical infrastructure that creates a better world.

Equal Opportunity Employer