Field Office Administrator I, II or III

Williams; Battle Ground (WA); On-site; USD 40,000 - 60,000; Full time

Job summary

Williams is seeking a Field Office Administrator I, II, or III to support a specific region with comprehensive administrative duties across contract administration, procurement, payables, inventory, budgeting and forecasting, metrics and training. The role emphasizes quick learning, teamwork, and strong communication.

Key responsibilities include coordinating mail, meetings, events, vendor reviews, budgeting activities, inventory management, and cross-functional support.

Qualifications

• High school diploma or GED is required.
• 3+ years of general office clerical/administrative support experience preferred.
• Candidates from diverse backgrounds may be considered for level fit.

Responsibilities

• Performs office administration tasks including mail coordination, scheduling meetings, event coordination and catering, and ordering materials.
• Evaluates department needs, reviews vendor costs, discounts and contracts.
• Participates in budgeting/forecasting activities including invoice processing and coding corrections.
• Reviews demand, inventory turnover and safety stock to optimize holding costs.
• Responds to standard requests from internal/external customers promptly.
• Compiles reports and analyzes data from multiple sources.
• Monitors cost reports and works to correct discrepancies.
• Coordinates building maintenance and fleet coordination with building ownership and dealerships.
• Performs additional duties as assigned.

Skills

Office administration

Budgeting & forecasting

Vendor management

Inventory management

MS Office proficiency

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

The Field Office Administrator I, II, or III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!

Responsibilities/Expectations

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Monitors cost responsibility reports and works to correct discrepancies
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Other duties as assigned

Education/Years of Experience

• Required: High school diploma or GED; a minimum three (3) years’ experience in general office clerical/administrative support
• We welcome candidates with a variety of backgrounds and experiences — if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Other Requirements

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Serves as a quick learner with the ability to work in a fast-paced team environment
• Ability to be a strong teammate who can build collaborative and positive partnerships with others

, Performs administrative functions in the areas of Contract Administration, Procurement and Payables, Inventory, Cross Area Support, Budgeting and Forecasting, Metrics, and Training and Support. Activities with limited or no supervision.