Field Office Administrator I, II or III

Williams; Battle Ground (WA); Hybrid; USD 29,000 - 55,000; Full time

Benefits offered by this job

Hybrid work option

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Job summary

Williams in Washington state is seeking a Field Office Administrator I–III to support a regional office with administration, procurement, budgeting, and compliance duties. You will learn quickly and thrive in a collaborative team.

Responsibilities include mail coordination, scheduling, vendor reviews, budgeting, inventory analysis, reports, building and fleet coordination, and other duties as assigned. A high school diploma and at least three years of clerical experience are required.

Qualifications

• Minimum three years of general office clerical/administrative support experience.
• Strong written and verbal communication skills are required.
• Experience with budgeting, procurement, and payables is desirable.

Responsibilities

• Performs office administration tasks: mail coordination, scheduling meetings, event coordination and materials orders.
• Evaluates department needs, reviews vendor costs, discounts and contracts.
• Participates in budgeting/forecasting: invoice processing, accruals, coding corrections, budget reviews.
• Reviews demand patterns, safety stock, and inventory turnover to optimize holding costs.
• Responds to internal/external customer requests promptly.
• Compiles reports from data from multiple sources.
• Monitors cost reports and corrects discrepancies.
• Coordinates building maintenance and landscaping; liaises with building ownership.
• Handles fleet coordination: vehicle orders, dealer communications and repairs.
• Other duties as assigned.

Skills

Strong verbal and written comms

Proficiency in Microsoft Office

Quick learner

Team player

Education

High school diploma or GED

Tools

Microsoft Office

Job description

This posting will end on:

At Williams, we're powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

The Field Office Administrator I, II, or III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!

Responsibilities/Expectations:

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Monitors cost responsibility reports and works to correct discrepancies
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Other duties as assigned

Education/Years of Experience:

• Required: High school diploma or GED; a minimum three (3) years' experience in general office clerical/administrative support
• We welcome candidates with a variety of backgrounds and experiences - if you don't meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Other Requirements:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Serves as a quick learner with the ability to work in a fast-paced team environment
• Ability to be a strong teammate who can build collaborative and positive partnerships with others

Hourly/Salary Guidelines:

(Minimum, Midpoint, Maximum)

$21 - $29 - $40

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what's next.

Here's a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies.

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements: