Field Office Administrator

PJ Dick - Trumbull - Lindy; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Annual bonus & profit sharing

Medical, dental, and vision insurance

Paid vacation and holidays

401(k) with company match

Job summary

PJ Dick-Trumbull-The Lindy Group is seeking a Field Office Administrator to support projects in the Pittsburgh Suburbs and Greater Pittsburgh Area. You will help keep the project office organized, coordinate between teams, vendors, and field personnel, and ensure timely project delivery.

The role requires a Bachelor’s degree or equivalent experience and 2+ years of administrative work, preferably in construction.

Qualifications

• Bachelor's degree in business or a related field (or equivalent experience).
• Minimum 2 years of administrative experience, preferably in construction or a project-based setting.
• Excellent organizational, communication, and multitasking skills.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook).
• Detail-oriented, proactive, and able to manage shifting priorities.
• Willing to work significant number of nights and weekends.

Responsibilities

• Providing administrative and clerical support to the project team.
• Managing project documentation including subcontracts, purchase orders, change orders, and insurance.
• Handling calls, visitors, and general communications professionally.
• Coordinating between departments, clients, vendors, and field personnel.
• Processing invoices, expense reports, and personnel forms.
• Collecting and reviewing certified payrolls from subcontractors.
• Preparing reports, correspondence, and project materials.
• Performing other administrative duties as assigned.

Skills

Organizational skills

Communication

Multitasking

Detail-oriented

Proactive

Night/weekend flexibility

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Job description

Field Office Administrator - Greater Pittsburgh Area

Trumbull Corporation | Voted One of the "Best Places to Work"

Join an industry leader recognized for excellence in heavy civil and highway construction!

Trumbull Corporation has an immediate opening for a Field Office Administrator to support projects in the Pittsburgh Suburbs. This is an exciting opportunity to build your career with a company ranked among the Engineering News-Record Top 100 Contractors nationally and recognized as a "best in class" leader in bridge and highway construction.

What We Offer

• Competitive pay, annual performance bonus, and profit sharing
• Comprehensive medical, dental, and vision insurance
• Generous paid vacation and holidays
• 401(k) plan with company match
• Long-term career potential with one of the nation's most respected contractors

What You'll Do

As a Field Office Administrator, you’ll play a vital role in keeping our project office organized, efficient, and running smoothly. Your day will be fast-paced and varied, supporting multiple team members and helping ensure successful project delivery.

Key responsibilities include:

• Providing administrative and clerical support to the project team
• Managing project documentation including subcontracts, purchase orders, change orders, and insurance
• Handling calls, visitors, and general communications professionally
• Coordinating between departments, clients, vendors, and field personnel
• Processing invoices, expense reports, and personnel forms
• Collecting and reviewing certified payrolls from subcontractors
• Preparing reports, correspondence, and project materials
• Performing other administrative duties as assigned

What We're Looking For

• Bachelor’s degree in business or a related field (or equivalent experience)
• Minimum 2 years of administrative experience, preferably in construction or a project-based setting
• Excellent organizational, communication, and multitasking skills
• Strong proficiency with Microsoft Office (Word, Excel, Outlook)
• Detail-oriented, proactive, and able to manage shifting priorities
• Willing to work significant number of nights and weekends

Why Trumbull?

At PJ Dick-Trumbull-The Lindy Group, our employees are at the heart of everything we build. Our core values - Safety, Quality, Integrity, Family, and Community - define who we are and how we work. We take pride in building infrastructure that connects people and places while creating rewarding careers for our employees.

Individuals with Disabilities:

PJ Dick-Trumbull-The Lindy Group wants all interested and qualified candidates to be able to use the career site to review and apply for employment opportunities. If you have a disability and need an accommodation to access this site, please contact us for assistance at 412.807.2000 or email us at [e-mail].

We are an Equal Opportunity and VEVRAA Federal Contracting Employer

PJ Dick-Trumbull-The Lindy Group strives to create a diverse, safe, welcoming, and inclusive work environment in which all teams can excel.

We are an Equal Opportunity and VEVRAA Federal Contracting Employer and welcome all applications from a wide range of candidates, including covered veterans, minorities, females, and people with disabilities. Our policy is clear: We do not discriminate based on any characteristic protected by law.

To view our EEO policy, click here; to view our Section 503 and VEVRAA Affidavit Policy, click here.