Field HR Coordinator, Onboarding (Hempstead, LI) - Onsite

YELM US Associates, LLC; Town of Hempstead (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

401k plan with employer match

Voluntary life insurance

Critical illness insurance

Group hospital indemnity

Accident insurance

Generous PTO & sick leave

Job summary

YELM US Associates, LLC is seeking an on-site Field HR Coordinator, Onboarding, to manage caregiver onboarding from intake through start eligibility at Swift Home Care and Ultimate Care in Hempstead, NY.

You will verify all pre-employment documents, ensure compliance with DOH, DOL, and internal policies, and coordinate work authorization and E-Verify. This role emphasizes accuracy, timely processing, and collaboration with Compliance teams.

Qualifications

• 2–3 years in HR onboarding, compliance, or home care operations
• Strong familiarity with home care regulatory requirements, I‑9 and E‑Verify
• Experience with ATS and caregiver management systems preferred
• Attention to detail and accuracy in documentation
• Strong organizational and time-management skills
• Ability to manage high-volume onboarding in a fast-paced environment
• Clear written and verbal communication, escalation aware

Responsibilities

• Oversee onboarding and intake management.
• Coordinate caregiver onboarding from intake to eligibility.
• Verify all pre-employment documentation for compliance.
• Ensure documentation meets DOH, DOL, and internal policies.
• Handle work authorization and eligibility checks.
• Review I-9 documentation and manage E-Verify within timelines.
• Verify caregiver status in CHRC system before start.
• Initiate fingerprinting when required and monitor status.
• Confirm start dates and handoffs to operations.
• Determine orientation eligibility and track completion.
• Maintain accurate caregiver records in internal systems.
• Collaborate with Nursing and Compliance to resolve blockers.
• Provide timely onboarding status updates and escalate risks.

Skills

Onboarding

Compliance

I-9/E-Verify

CHRC workflows

ATS systems

Caregiver management

Tools

HRIS/ATS

Job description

YELM US Associates is the administrative division supporting our licensed home care agencies, Ultimate Care and Swift Home Care . Compensation: $25.00-$27.00 plus per hour, based on relevant experience. Location: 250 Fulton Avenue, Hempstead, NY 11550 Schedule: Monday-Friday 9:00AM-5:00PM, Onsite The Field HR Coordinator, Onboarding, is responsible for managing and executing HR onboarding activities to ensure caregivers move from applicant to work-authorized, audit-ready employees in a timely and compliant manner. This role serves as the front-end gatekeeper for caregiver onboarding across Swift Home Care and Ultimate Care, ensuring all pre-employment requirements are completed accurately before caregivers begin working. The Coordinator plays a critical role in minimizing compliance risk by enforcing onboarding standards, validating work authorization, and ensuring caregivers are properly entered into required systems prior to start.

Responsibilities

• Onboarding & Intake Management
• Coordinate caregiver onboarding from intake through start eligibility
• Collect, review, and verify all required pre-employment documentation
• Ensure documentation meets DOH, DOL, and internal policy standards
• Work Authorization & Eligibility
• Complete and review I-9 documentation in compliance with federal regulations
• Submit and track E-Verify cases within required timelines
• Verify caregiver presence and status in the CHRC system prior to start
• Initiate fingerprinting when required and monitor determination status
• Confirm caregivers are eligible to begin working prior to operational handoff
• Orientation & System Entry
• Determine orientation eligibility and track completion
• Validate hire and start dates for accuracy and compliance
• Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers
• Collaboration & Communication
• Work closely with Nursing and Compliance teams to resolve onboarding barriers
• Provide timely updates on caregiver readiness and onboarding status
• Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate.

Qualifications

• Minimum of 2-3 years of experience in HR onboarding, compliance, or home care operations
• Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows
• Experience working with ATS and caregiver management systems preferred
• Exceptional attention to detail
• Strong organizational and time-management skills
• Ability to manage high-volume onboarding in a fast-paced environment
• Clear written and verbal communication skills
• Strong judgment with appropriate escalation awareness
• Ability to enforce standards while maintaining professionalism and empathy

Benefits

• We offer the Ultimate employee perks! Comprehensive Health, Vision, Dental Benefits 401k Retirement plan + Employer Match Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance Generous paid time off, sick time + more!

Why Choose Us?

At YELM US Associates, LLC, we are dedicated to fostering a people-centric culture that is essential for success in today's home care landscape. Our commitment begins with inspiring and empowering our employees to reach their full potential. We actively cultivate a dynamic learning environment that allows team members to explore and develop their passions and talents. Our goal is to support holistic growth-both personally and professionally-whether within the office or beyond. Join us on a journey of empowerment, growth, and achievement. At YELM US Associates, LLC and our affiliates, we are committed to creating a diverse, inclusive, and authentic workplace.

YELM US Associates, LLC is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

YELM US Associates, LLC does not accept resumes from unsolicited search firms or recruiters.