Field Dispatcher

Peterson; Hillsboro (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

Peterson Cat Power Systems in Hillsboro, OR seeks an experienced Field Dispatcher to coordinate service technicians and materials for field repairs, and to manage related paperwork.

You will open work orders in DBS, verify PO numbers, check warranties in SIS, collect COD payments, and stay on a rotating after-hours schedule to support customers. Prior dispatching or heavy equipment background is preferred.

Qualifications

• High school diploma or GED; and a minimum of 2 years of directly related customer service experience, preferably in a heavy industrial environment; or an equivalent combination of education and work experience.
• A background in dispatching and/or heavy equipment/mechanical experience is preferred.

Responsibilities

• Coordinate the assignments of service technicians and materials to accomplish field repairs.
• Open work orders in DBS with customer information and PO number or account to be charged.
• Use SIS to check warranty status or known issues by serial range to aid repairs.
• Collect COD from customers at job end; handle credit cards, checks, and cash when required.
• Use Varian for PO numbers for outside purchases and charge to correct accounts.
• Maintain a log of field technicians' locations using the scheduler.
• Review fault codes in Vision Link before dispatching technicians.
• Be on call on a rotating schedule for after-hours emergencies and other stores.

Skills

Customer service

Dispatching

Heavy equipment

Education

High School Diploma

GED

Tools

Dealer Business System (DBS)

Service Information System (SIS)

Varian

Vision Link

Scheduler

Job description

It's your time, make it matter.

At Peterson, we partner with our customers to build the future. For over 90 years, our peoples' work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson's legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.

Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.

You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It's time to use your skills and passion to do work that matters!

Job Description

Peterson Cat Power Systems has the immediate need for an experienced Field Dispatcher based at our Hillsboro, OR location.

This position is responsible for coordinating the assignments of service technicians and materials to accomplish repairs done in the field and administration of related paperwork.

ESSENTIAL JOB FUNCTIONS

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Answer phone calls from customers and record all needed information for technicians to start repairs.
• Accurately open work orders in Dealer Business System (DBS) with information given by the customer and/or internal Product Support Sales Representative, including correct Purchase Order (PO) number or account number the job is charged to.
• Use Service Information System (SIS) to check if a machine has warranty or if there are any known issues with a customer's serial number range that might help the technician with the machine repair.
• Collect Cash on Delivery (COD) from customers at end of jobs. Credit cards, checks, and sometimes cash.
• Use Varian for PO# for outside purchases in order to charge the right accounts.
• Use scheduler program to maintain a log of all field technicians' location at any given time.
• Utilize vision link to help pre-plan repairs by determining the location of machines and review fault codes prior to dispatching a technician.
• Be on call, on a rotating schedule, to take after hour calls from customer that have equipment breakdowns and call technicians to go out and make repairs. Includes taking calls for other stores and making sure they are taken care of.
• Review timecards to make sure all time charged is in the correct segment / work order. Help enforce timecards and service reports being turned in on time.
• Help coordinate field service safety meetings & enforce company policy regarding safety.
• Help with any questions involving work orders that may help with closing a job in a timelier manner.
• Maintain punctual, regular and predictable attendance

OTHER JOB FUNCTIONS

• Help technicians with parts and tooling.
• Check on when back ordered parts are coming in.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, safely and in alignment with Peterson's core values. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or GED; and a minimum of 2 years of directly related customer service experience, preferably in a heavy industrial environment; or an equivalent combination of education and work experience.

A background in dispatching and/or heavy equipment/mechanical experience is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.