Fiduciary Bookkeeper

Shipman & Goodwin LLP; Hartford (CT); On-site; USD 50,000 - 70,000; Full time

Job summary

A law firm in Hartford, Connecticut, is seeking a Fiduciary Bookkeeper for its Trust and Estates practice group. The role involves processing check requests, managing client accounts, and ensuring compliance with audit guidelines. Candidates should possess at least an Associates degree and 3-5 years of bookkeeping experience. Attention to detail, strong organizational skills, and proficiency in MS Office, especially Excel, are essential. This position requires the ability to work under pressure and manage multiple tasks effectively.

Qualifications

• Minimum of 3-5 years experience as a full-charge bookkeeper.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Process check requests and manage client trust accounts.
• Execute trade processes and ensure compliance.
• Manage deposits of client funds and securities.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Ability to work under pressure

Adaptability to change

Education

Associates degree or equivalent experience

Tools

Microsoft Office Suite

Excel

General accounting software

Job description

Shipman’s value lies in our commitment -- to our clients, to the profession and to the community. We have one goal: to help our clients achieve their goals. How we accomplish it is simple: we devote our considerable experience and depth of knowledge to understand each client’s unique needs, business and industry, and then we develop solutions to meet those needs. With more than 140 lawyers in offices throughout Connecticut and New York, we serve the needs of local, regional, national and international clients. Our clients include public and private companies, institutions, government entities, non-profit organizations and individuals.

Shipman & Goodwin, LLP is seeking a Fiduciary Bookkeeper in our Trust and Estates practice group.

Position Responsibilities

• 1. Process check requests, invoices and wire funds for client trust and estate accounts. Ensure availability of funds, address any overdraft issues and/or necessary transfers.
• 2. Process deposits of client funds via checks and wires.
• 3. Manage and execute trade process ensuring compliance with all audit and Firm guidelines and procedures.
• 4. Manage and troubleshoot incoming and outgoing transfers of client securities and cash.
• 5. Manage client accounts utilizing manual and electronic formats. Maintain online access to brokerage accounts as needed.
• 6. Manage vault records for physical assets.
• 7. Act as a liaison between paralegals and attorneys with regard to custodial firm.
• 8. Schedule and process payments in accordance with the annual Account Review Forms.
• 9. Assist with internal and external reporting as needed.
• 10. Review and process Corporate Action notices as advised.
• 11. Review and process Proof of Claim forms as advised.
• 12. Other projects, duties and responsibilities as needed.

Skills & Experience

Qualifications

• A minimum of an Associates degree or equivalent experience in fiduciary bookkeeping/accounting
• 3-5 years experience as a full-charge bookkeeper
• Ability to work well under pressure, manage multiple projects simultaneously and to schedule time and prioritize tasks in order to meet deadlines.
• Strong attention to detail and accuracy
• Working knowledge of Microsoft Office Suite, proficiency using Excel and general accounting software with the ability to quickly grasp new programs as required by practice group needs.
• Excellent organizational skills.
• Excellent interpersonal skills to interact with individuals at all levels both inside and outside of the Firm.
• Adapt well to change and new ideas. Willing to take on new responsibilities; takes initiative to improve areas of weakness and build on current skills.
• Able to thrive in a continuous learning environment.

Physical and Other Requirements

This position requires the ability to operate a keyboard at efficient speed. While performing the duties of this job, the employee is regularly required to stand, walk, talk or hear. The noise level in the work environment is usually moderate.

Non-Discrimination

The Firm will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability, pregnancy, genetic information, gender identity or expression, veteran status or any other characteristics protected by applicable law, except in the case of a bona fide occupational qualification.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Disclaimer Statement

The preceding job description has been designed to illustrate the general nature and requirements for the performance of this job. It is not intended to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.