Fetal Surgery Coordinator

University at Buffalo; Buffalo (NY); On-site; USD 90,000 - 115,000; Full time

Job summary

The University at Buffalo seeks a Fetal Surgery Coordinator to act as the primary contact and navigator for families undergoing evaluation and treatment for complex fetal conditions. You will coordinate care across specialties and support patients from evaluation through delivery planning.

The role requires a highly organized, compassionate professional with strong communication, critical-thinking, patient advocacy, and care-management skills to guide families through decision-making and care

Qualifications

• BSN required; master’s degree preferred.
• Minimum five years nursing, case management, or care coordination in pediatric pregnancy/maternity.
• Current New York State RN or Nurse Practitioner license.
• Current American Heart Association BLS/CPR certification.
• Care Coordination and Transition Management (CCTM) certification within six months of hire.
• Active membership in a professional nursing or healthcare organization.

Responsibilities

• Coordinate referrals, patient intake, scheduling, and multidisciplinary fetal evaluations.
• Serve as primary liaison among patients, referring providers, and care team across specialties.
• Coordinate diagnostic testing, fetal procedures, scheduling, and perioperative care.
• Guide patients and families through evaluation, treatment decisions, hospitalization, and follow-up.
• Maintain accurate documentation and patient tracking in the EMR.
• Participate in multidisciplinary conferences and help develop program protocols and workflows.
• Coordinate insurance authorization, financial clearance, travel and logistics for complex fetal care.

Skills

Strong communication

Critical-thinking

Patient advocacy

Care-management

Education

BSN

Master's degree preferred

Tools

Electronic Medical Records (EMR)

Job description

The Fetal Surgery Coordinator is a key member of the Comprehensive Fetal Treatment Program, serving as the primary point of contact and patient navigator for individuals undergoing evaluation and treatment for complex fetal conditions. This position coordinates care across multiple specialties and supports patients and families throughout the continuum of fetal diagnosis, intervention, pregnancy management, and delivery planning.

Key Responsibilities

• Coordinate referrals, patient intake, medical record review, scheduling, and multidisciplinary fetal evaluations.
• Serve as the primary liaison among patients, referring providers, Maternal-Fetal Medicine, Fetal Surgery, Pediatric specialists, Neonatology, Anesthesia, Radiology, and other members of the care team.
• Coordinate diagnostic testing, consultations, fetal procedures, surgical scheduling, and perioperative care.
• Guide and support patients and families through evaluation, treatment decisions, hospitalization, postoperative care, and follow-up.
• Develop and maintain individualized care plans and ensure timely communication of recommendations to patients and referring providers.
• Coordinate insurance authorization, financial clearance, travel/lodging needs, and other logistical requirements associated with complex fetal care.
• Support ongoing pregnancy management, delivery planning, and coordination of neonatal and pediatric specialty care.
• Maintain accurate documentation and patient tracking within the electronic medical record.
• Participate in multidisciplinary conferences and contribute to the development and improvement of program protocols, workflows, and patient-care processes.

The role requires a highly organized, compassionate professional who can manage complex patient needs while coordinating care across numerous clinical specialties. The Coordinator must demonstrate strong communication, critical-thinking, patient advocacy, and care-management skills.

Minimum Qualifications

• Bachelor of Science in Nursing (BSN) required; master’s degree preferred.
• Minimum five years of nursing, case management, or care coordination experience in a pediatric pregnancy/maternity environment
• Current New York State RN or Nurse Practitioner license.
• Current American Heart Association BLS/CPR certification.
• Care Coordination and Transition Management (CCTM) certification within six months of hire.
• Active membership in a professional nursing or healthcare organization.