Festival Operations & Logistics Assistant (Hybrid)

Nichols College; Dudley (MA); Hybrid; USD 1,137,000 - 1,619,000; Part time

Job summary

Gibney Dance in NYC seeks a highly organized Project Operations & Marketing Assistant to manage pre-event promotion and on-site logistics for an upcoming cultural arts festival.

The role is strictly administrative, operational, and non-creative, focused on systems, timelines, audience engagement, and NDA/IP agreements. Open to undergraduates from CUNY (juniors and seniors) with proficiency in Excel, Google Sheets, Asana or Trello.

Qualifications

• Must be a matriculated undergraduate (juniors or seniors) in good academic standing at CUNY.
• High proficiency with project management and administrative tools such as Excel, Google Sheets, Asana or Trello.
• Excellent organizational, communication, and time-management skills.

Responsibilities

• Marketing Operations: Build and manage digital tracking for ticket sales and outreach.
• Logistical Coordination: Maintain master artist/vendor databases and schedule rehearsals.
• Timeline enforcement and front-of-house logistics to ensure smooth event day operations.
• Backstage support: coordinate artist arrivals, check-ins, and technical transitions.

Tools

Excel

Google Sheets

Asana

Trello

Job description

Gibney Dance in NYC seeks a highly organized Project Operations & Marketing Assistant to manage pre-event promotion and on-site logistics for an upcoming cultural arts festival.

The role is strictly administrative, operational, and non-creative, focused on systems, timelines, audience engagement, and NDA/IP agreements. Open to undergraduates from CUNY (juniors and seniors) with proficiency in Excel, Google Sheets, Asana or Trello.