Festival Associate Manager, Event Beverage Logistics

Sundance Institute; Boulder, Northern (CO, KY); On-site; USD 51,000 - 56,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Festival passes

Job summary

Sundance Institute is seeking a Festival Associate Manager, Event Beverage Logistics to lead beverage logistics for the Sundance Film Festival. The role involves coordinating beverage needs, projections, and vendor relations across multiple events, with remote work allowed until the Boulder site reconvenes in January.

Ideal candidates have 3+ years in beverage logistics or related fields, strong communication, and organizational skills.

Qualifications

• 3 years experience in beverage logistics, account management, relationship management or related.
• Outstanding verbal, written, and interpersonal communication skills.
• Excellent organizational skills and ability to prioritize.
• Ability to maintain confidential information.
• Strong knowledge of databases and office tools is a plus.

Responsibilities

• Collaborate with Events leadership to assess beverage needs and allocations.
• Develop beverage projections for Festival events.
• Coordinate with sponsors, recipes, and logistical needs.
• Plan beverage services with event caterers including POS and training.
• Track beverage consumption and document in shared tools.
• Manage orders within budget and schedule deliveries.
• Ensure bars are set up with signage and displays at events.
• Support onsite event execution and volunteer coordination.
• Prepare final wrap reports and post‑festival analysis.

Skills

Beverage logistics

Account management

Relationship management

Events management

Vendor coordination

Communication skills

Organizational skills

Confidential handling

Team collaboration

Tools

Airtable

Zoom

Google Workspace

Job description

Career Opportunities with Sundance Institute

A great place to work.

Careers At Sundance Institute

Current job opportunities are posted here as they become available.

Our employees are distributed across four main hubs: Los Angeles, California, Boulder, Colorado, New York, New York, & Salt Lake City, Utah.

Festival Associate Manager, Event Beverage Logistics

The Festival Associate Manager, Event Beverage Logistics is charged with managing logistical planning for beverage needs for the Sundance Film Festival events.

Working closely under the direction of the Associate Director, Event Operations, the Festival Associate Manager, Event Beverage Logistics supports the Institute’s commitment to a successful and positive event experience for all artists and patrons.

This temporary position works full time (40 hours per week) from Wednesday, October 21, 2026 to Friday, February 12, 2027 and requires extended hours, including evenings and weekends to meet key deadlines and respond to on-call needs as assigned. The majority of this position’s work can be conducted remotely out of any of our operating states, until the department comes together in Boulder, CO in January to support the in‑person elements of the Festival.

Top priorities include but are not limited to…

Collaborating with Events Department leadership and events leads to strategically assessing event beverage needs, allocations, and distribution plans from past festivals and making adjustments for the current year.

Developing alcohol and beverage projections for Festival events.

Working closely with Festival Sponsors on representation, activations, recipes, and logistical needs.

Working with event caterers on planning for beverage services at events, including point of sales, training, recipe distribution, etc.

Meticulous tracking and documenting beverage consumption for each event and tracking using all online tools and documents.

Working closely with the Manager, Events in ordering products, staying within budget, arranging appropriate delivery windows for the Festival, and ensuring compliance with the state.

Scheduling, communicating, and tracking the delivery of all beverage and point of sale items to and from all events, working closely with the Production Department.

Ensuring that all bars are set up properly at all events including any signage, Point of Sale items, and displays.

Troubleshooting any beverage‑related issues that may arise at events during the Festival.

Serving as the key liaison and an expert resource for the Festival beverage program.

Working closely with the Production Department on all shipments, ensuring storage and distribution plans are clearly detailed and communicated.

Working with the marketing department on all copy for bar menus and with the Corporate Partnerships team to ensure all partner recipes and logos are accurately represented.

Managing and finalizing alcohol orders while ensuring compliance with legal and regulatory requirements.

Partnering with employees and volunteers across departments to distribute sufficient stock and manage product supply.

Overseeing inventory and ensuring organization within the storage space throughout the Festival; completing a final inventory at the end of the Festival.

Auditing expenses against projected and actual budgets to stay within allocations.

Auditing consumption against projections for final reporting post‑Festival.

Providing hands‑on support for the event team with various projects, including assisting with onsite event execution as assigned.

Scheduling and managing assigned volunteers and completing evaluations to provide feedback.

Completing a comprehensive written wrap report as directed.

Supporting Events Department operations, Manager, Events, and Associate Director, Events as assigned.

You have the following direct or transferable skill sets:

Legal authorization to work in the United States.

Valid driver’s license and successful completion of MVR background check.

3 years experience in beverage logistics, account management, relationship management, brand partnerships, events management, or related.

Outstanding verbal, written, and interpersonal communication skills to work with a variety of people.

Excellent organizational skills and ability to prioritize.

Ability to maintain confidential information.

Previous experience with live events and products preferred.

Strong knowledge of complex databases like Airtable along with proficiency in Zoom, Google Products (calendars, sheets, docs, forms, slides, etc) a plus.

You will be successful in this role if you...

Precisely track and document beverage projections, orders, and consumption across all Festival events, keep accurate record in key shared documents.

Take ownership of your accounts and projects, quickly become a team member that can be counted on.

Bring your experiences in events and activation to this role.

Develop excellent rapport with external partners, vendors, and internal stakeholders alike.

In addition to an hourly pay of $24.50, this position* is eligible for benefits & perks, highlights include:

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Sundance Film Festival passes and benefits (varies each year)

*Applications open 09/16/2026 and will be accepted for at least one week