Fertility Center Inventory and Logistics Coordinator

MacDonald_Womens_Hospital; Beachwood (OH); On-site; USD 25,000 - 39,000; Full time

Job summary

University Hospitals' Fertility Center is seeking an Inventory and Logistics Coordinator to support IVF cycle coordination, specimen logistics, patient records, and vendor communications. You will work closely with the lab and medical staff to maintain accurate cryo‑inventory and data entry in Epic EMR.

The role requires strong communication, Excel and data‑oriented skills, and the ability to multi‑task in a fast‑paced environment while maintaining PHI confidentiality.

Qualifications

• Bachelor’s degree in biology, biomedicine, biochemistry or clinical lab science.
• 1+ year medical lab experience preferred or EPIC EMR experience preferred.
• Excellent written and verbal communication; able to maintain confidentiality.

Responsibilities

• Engage in required departmental meetings and maintain Lab/IT coordination tasks.
• Update cryo-inventory after shipping/discharge of frozen tissue.
• Check Engaged MD consents and ReproTech forms before patient cycle start.
• Serve as safety check for IVF cycle starts and document test results in SART.
• Maintain data repositories for genetic material and external documentation.

Skills

Communication

Computer literacy

Data entry

Analytical thinking

Multi-tasking

Confidentiality

Education

Bachelor's degree in biology/biomedicine/biochemistry/clinical lab science

Tools

Epic EMR

Excel

Job description

Job Description - Fertility Center Inventory and Logistics Coordinator (26000A2H)

Fertility Center Inventory and Logistics Coordinator - ( 26000A2H )

A Brief Overview

The UHFC Inventory and Logistics Coordinator will support the necessary work of fertility administration and lab teams. This work is including but not limited to IVF cycle coordination, SART data entry, specimen logistics, maintaining patient records and consents and communication with patients and external vendors The UHFC Logistics Coordinator will possess excellent communication skills and be able to work at a rapid, but accurate pace while collaborating with others.

What You Will Do

• Engaged participant in all required departmental meetings including, but not limited to the daily noon meeting, core lab meetings, and the Fertility Impact Team (FIT) meeting.
• Responsible for updating cryo-inventory after shipping/discharging frozen tissue specimen.
• Responsible for checking Engaged MD (for consents and ReproTech forms) before patient cycle start.
• This role will play a critical role as the final safety check for patient IVF cycle starts.
• Responsible for updating Physician, care teams and patient chart with PGT test results from external vendors.
• Responsible for updating PGT test results in SART database after patient IVF cycle has been completed.
• Responsible for ensuring all cryo-consents and ReproTech forms are complete and uploaded into appropriate repositories.
• Responsible for maintaining and updating data repositories for all genetic material and documentation from outside agencies as indicated.
• Responsible for generation of SART
• Responsible for tracking analytics specific to Cycle Start arrangement- weekly volumes, PGT requisitions, treatment plans, consents and Boarding Pass completion.
• This role will play a critical role in helping to maintain lab QC and ensure regulatory compliance standards are maintained at all times (CAP, CLIA, DNV, FDA, etc.).

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• Bachelor's Degree in biology, biomedicine, biochemistry or clinical lab science. (Required)

Work Experience

• 1+ years Medical Lab experience preferred (Preferred) or
• EPIC EMR experience preferred (Preferred)

Knowledge, Skills, & Abilities

• Excellent written and verbal communication skills (Required proficiency)
• Exceptional computer literacy and efficiency with technology. (Required proficiency)
• Familiarity with Microsoft Office/Excel and willingness to learn alternative software, if indicated (Required proficiency)
• Ability to work objectively and in a team. (Required proficiency)
• Ability to maintain the highest level of confidentiality (Required proficiency)
• Desired candidate will have current or recent experience working within a laboratory environment (Preferred proficiency)
• Understanding of basic research principles (Preferred proficiency)
• Skill in data entry with minimal errors. (Preferred proficiency)
• Excellent analytical and problem solving abilities (Preferred proficiency)
• Has sound organizational skills (Preferred proficiency)
• Ability to multi-task in a fast-paced environment (Preferred proficiency)
• Experience with Epic Medical Record System (Preferred proficiency)

Physical Demands

• Standing Constantly
• Walking Constantly
• Sitting Rarely
• Lifting Frequently 50 lbs
• Carrying Frequently 50 lbs
• Pushing Frequently 50 lbs
• Pulling Frequently 50 lbs
• Climbing Occasionally 50 lbs
• Balancing Occasionally
• Stooping Frequently
• Kneeling Frequently
• Crouching Frequently
• Crawling Occasionally
• Reaching Occasionally
• Handling Constantly
• Grasping Constantly
• Feeling Constantly
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10% Position may require some minimal travel between locations, but majority of work to be done at Ahuja location