Fellowship Program Coordinator - Full Time

Penn Medicine; Lancaster (Lancaster County); On-site; USD 52,000 - 72,000; Full time

Job summary

PENN Medicine is seeking a Fellowship Program Coordinator to oversee day-to-day operations of the Fellowship program in alignment with ACGME and ABFM requirements. The role serves as a liaison between program staff, faculty, fellows, residents, and affiliated clinical practices within Graduate Medical Education.

Responsibilities include coordinating recruitment, maintaining data in the ACGME ADS portal, and ensuring compliance with training policies.

Qualifications

• Associate degree with a healthcare or business-related focus.
• Four years of experience in a professional office setting.
• Two years of coordinator or supervisory experience.
• Previous experience in graduate medical education.
• TAGME certification.
• Public Notary commission.

Responsibilities

• Serve as the designated program coordinator as defined by the ACGME.
• Collaborate with office personnel in educational and clinical intersections.
• Maintain Program Letters of Agreement with participating institutions.
• Assist Program Directors in ensuring trainee and faculty compliance.
• Coordinate annual fellow recruitment and manage ERAS/Thalamus software.

Skills

Program coordination

ACGME knowledge

ERAS system

Thalamus software

Healthcare administration

Education

Associate degree in healthcare or business

Public Notary commission

Job description

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Position Summary:

• The Fellowship Program Coordinator is responsible for the administration of day-to-day operations of the Fellowship program. This includes providing oversight to ensure program compliance with the requirements of the Accreditation Council of Graduate Medical Education ACGME and American Board of Family Medicine ABFM . The Fellowship Program Coordinator acts as the central coordinator between program staff, faculty, teaching physicians, fellows, and residents, and serves as a liaison between the Fellowship and its affiliated clinical practices, as well as the institutional graduate medical education departments.

Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:

• Serve as the designated program coordinator, as defined by the ACGME
• Work collaboratively with office personnel in areas of educational and clinical intersection
• Maintain Program Letters of Agreement with participating institutions
• Assist the Program Director s in ensuring fellow and faculty compliance with training requirements, policies and procedure
• Serve as coordinator of annual fellow recruitment efforts, including maintaining and managing the ERAS and Thalamus recruitment program software
• Enter program data and updates into the ACGME ADS portal annually and as needed
• Coordinate Annual Program Evaluation and ACGME Accreditation Site Visits
• Maintain administrative documentation including fellow personnel files, continuing education, medical licensure, and accounts payable
• Provide oversight of and as-needed assistance with:
• The creation of faculty, fellow, and resident academic schedules
• New Innovations and other program related databases
• New Fellow Orientation, Graduation and other Fellowship program activities
• The following duties are considered secondary to the primary duties listed above:
• Provide consultation to other departments and participate on hospital committees as needed
• Assist related Fellowships with as-needed support for graduate medical education requirements
• Other duties as assigned.

Minimum Required Qualifications:

• Associate degree with a healthcare or business-related focus, or equivalent experience.
• Four 4 years of experience in a professional office setting.
• Two 2 years of coordinator or supervisory experience
• Previous experience in graduate medical education
• Training Administrators of Graduate Medical Education TAGME certification
• Public Notary commission

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.