Residency Coordinator, Surgery - Full Time

Thomas Jefferson University; United States; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition assistance

Retirement plans

Disability insurance

Flexible spending accounts

Life and AD&D insurance

Job summary

Thomas Jefferson University is seeking a Program Coordinator to join the Residency Program Leadership Team. You will collaborate with the Program Director and Associate Directors on development, planning, and governance of residency and fellowship educational programs, ensuring alignment with ACGME requirements and program policies.

Responsibilities include coordinating recruitment, exams, events, and handbooks, while managing evaluations and committee activities.

Qualifications

• Bachelor's degree preferred in Health Administration, Education or Business.
• Minimum of 2 years experience as a residency program coordinator in a Graduate Medical Education facility.
• High-level knowledge of specialized software and program accreditation requirements.
• Proficient knowledge of the GME program coordination process and ACGME accreditation requirements.
• Leadership and personnel management skills appropriate to program complexity.
• Excellent organizational, administrative, communication, and interpersonal skills.
• Comprehensive computer and database management proficiency.
• Strong problem-solving skills.
• Demonstrated ability to teach/mentor other coordinators.
• Discretion and good judgment required due to sensitive/confidential nature of materials.

Responsibilities

• Interact with co-workers, visitors, and staff consistent with Jefferson values.
• Work with Program Directors and Associate Program Directors on development, planning, and governance of educational programs and oversight of students and residents.
• Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements and specialty-specific requirements, including policies and procedures.
• Manage the annual recruitment process for educational programs.
• Proctor and coordinate the In-Training Exams.
• Responsible for all residency/fellowship events: orientation, graduation, wellness, retreats, recruitment events, welcome events.
• Develop resident handbooks, graduation commencement books, annual awards, and coordinate event venues.
• Coordinate didactic classes and conference attendance as indicated.
• Responsible for resident, faculty, and program evaluation processes.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and annual program evaluations and other residency committees as needed.
• Liaison for program to Finance office for Medicare cost report.
• Understand resident rotations as they relate to Medicare cost report.
• Ensure compliance (HR, ACGME) of all outside resident/fellow rotators, including documentation for Medicare cost report.
• Manage the New Innovations Electronic Residency System for all resident activity tracking.
• Oversee various software systems for programs: WebAds, GMETrack, FREIDA, ERAS, Thalamus, NRMP, and other accreditation/administration tools.

Skills

GME coordination

ACGME requirements

Leadership

Organization

Communication

Databases

Discretion

Teach/Mentor

Problem solving

Education

Bachelor's degree

Tools

WebAds

GMETrack

FREIDA

ERAS

Thalamus

NRMP

Job description

Job Overview

Program Coordinator – Key member of Residency Program Leadership Team, collaborating with Program Director and Associate Program Directors for all non‑clinical functions related to development, planning, and governance of residency/fellowship educational programs.

Responsibilities

• Interact with co‑workers, visitors, and staff consistent with Jefferson values.
• Work with Program Directors and Associate Program Directors on development, planning, and governance of educational programs and oversight of students and residents.
• Develop in‑depth knowledge of ACGME and Program Requirements, Common Requirements and specialty‑specific requirements, including policies and procedures.
• Manage the annual recruitment process for educational programs.
• Proctor and coordinate the In‑Training Exams.
• Responsible for all residency/fellowship events: orientation, graduation, wellness, retreats, recruitment events, welcome events.
• Develop resident handbooks, graduation commencement books, annual awards, and coordinate event venues.
• Coordinate didactic classes and conference attendance as indicated.
• Responsible for resident, faculty, and program evaluation processes.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and annual program evaluations and other residency committees as needed.
• Liaison for program to Finance office for Medicare cost report.
• Understand resident rotations as they relate to Medicare cost report.
• Ensure compliance (HR, ACGME) of all outside resident/fellow rotators, including documentation for Medicare cost report.
• Manage the New Innovations Electronic Residency System for all resident activity tracking.
• Oversee various software systems for programs: WebAds, GMETrack, FREIDA, ERAS, Thalamus, NRMP, and other accreditation/administration tools.

Qualifications

• Bachelor's degree preferably in Health Administration, Education or Business.
• Minimum of 2 years experience as a residency program coordinator in a Graduate Medical Education facility.
• High‑level knowledge of specialized software and program accreditation requirements.
• Proficient knowledge of the GME program coordination process and ACGME accreditation requirements.
• Leadership and personnel management skills appropriate to program complexity.
• Excellent organizational, administrative, communication, and interpersonal skills.
• Comprehensive computer and database management proficiency.
• Strong problem‑solving skills.
• Demonstrated ability to teach/mentor other coordinators.
• Discretion and good judgment required due to sensitive/confidential nature of materials.

Additional Qualifications

• Minimum of 10 education credits completed as defined by the TAGME certification process.

Physical Demands

Lift and carry 25 lbs.; frequent sitting/standing; frequent keyboard use; patient care providers may be required to kneel, bend, squat, and perform CPR.

Work Shift and Location

Work Day – Day Shift (United States of America).
Location: 1015 Walnut Street, Philadelphia, Pennsylvania.

Benefits

Comprehensive package of benefits for full‑time and part‑time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short‑ and long‑term disability, flexible spending accounts, retirement plans, tuition assistance, and voluntary benefits.

EEO Statement

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.