Fellowship Program Assistant, Infectious Diseases

Recent Jobs; Gainesville (FL); On-site; USD 30,000 - 37,000; Full time

Job summary

Recent Jobs is seeking a Res/Fellowship Program Assistant to provide administrative support to the Division of Infectious Diseases and Global Medicine. The role manages fellowship scheduling, orientation, budgeting, and documentary compliance, with on-campus duties and high customer service standards.

You will oversee financial tracking, interview logistics, and cooperation with UF Housestaff Office and VA Hospital while ensuring confidentiality and accuracy in all tasks.

Qualifications

• Two year college degree and one year of relevant experience, or combination of education and relevant experience.
• Ability to provide high level customer service in person and by phone.
• On-campus presence required.
• Strong organizational and budget management skills.

Responsibilities

• Schedule conferences and fellowship meetings and manage calendars.
• Maintain electronic progress log and applicant files.
• Assist in reviewing applicant packets and creating match lists.
• Schedule interviews and prepare itineraries for applicants.
• Create annual fellow schedule and update EPIC On-Call.
• Prepare correspondence with spelling and formatting accuracy.
• Organize new fellow orientation and onboarding sessions.
• Coordinate annual Fellowship Graduation within budget.
• Create budget tracking spreadsheets and monitor expenses.
• Serve as primary contact for inquiries and maintain fellowship documents per ACGME.
• Maintain New Innovations evaluations and ensure schedule accuracy.
• Ensure fellowship schedules reflect in systems and funding alignment.
• Maintain filing system for documents and correspondence.
• Prepare information for ACGME site visits.
• Division Admin coverage and learner rotation management.
• Liaise with multiple internal/external entities and uphold professionalism.
• Provide back-up support and adhere to office policies.

Skills

Word

Excel

PowerPoint

Email

Internet

Communication

Organization

Interpersonal

Education

Two-year college degree

Tools

New Innovations

EPIC On-Call

Job description

Recent Jobs is seeking a Res/Fellowship Program Assistant to provide administrative support to the Division of Infectious Diseases and Global Medicine. The role manages fellowship scheduling, orientation, budgeting, and documentary compliance, with on-campus duties and high customer service standards.

You will oversee financial tracking, interview logistics, and cooperation with UF Housestaff Office and VA Hospital while ensuring confidentiality and accuracy in all tasks.