Fellowship Education & Programs Lead

Stanford University; Palo Alto (CA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Stanford University’s Division of Oncology seeks an Education Program Coordinator (ASA1) to manage and support the operations of the Hematology and Oncology clinical fellowship program, and to oversee post-doctoral affairs, visiting scholars, and CME programs. This hybrid role requires 2–3 on-site days weekly and close work with program directors and senior management.

You will prioritize tasks, ensure deadlines, and help shape policies to drive program success while coordinating with external

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.
• Act as subject matter expert for the program to interpret and apply complex policies, procedures and program guidelines.
• Supervise the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives.
• Present analysis of programs and evaluations.
• Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training.
• Ensure interns are credentialed before starting any rotation.
• Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations.
• Manage the goals and objectives for fellows’ rotations through other clinics; recommend actions to be taken if goals are not being met.
• Prepare and administer annual fellowship budget (approx. $3M) from a variety of sources including: GME funds, grant funds, endowments, and gift funds.
• Monitor spending on associated accounts to prevent overdrafts.
• Approve expenditures, journals and GFS entries.
• Work with fellows and post-doctoral scholars to develop budgets for grant applications.
• Supervise Fellowship coordinator in the coordination of day-to-day program activities and annual application process.

Job description

Stanford University’s Division of Oncology seeks an Education Program Coordinator (ASA1) to manage and support the operations of the Hematology and Oncology clinical fellowship program, and to oversee post-doctoral affairs, visiting scholars, and CME programs. This hybrid role requires 2–3 on-site days weekly and close work with program directors and senior management.

You will prioritize tasks, ensure deadlines, and help shape policies to drive program success while coordinating with external