Fellowship Coordinator

Advocate Health; Winston-Salem (NC); On-site; USD 40,000 - 65,000; Full time

Job summary

Advocate Health in Winston-Salem, NC seeks a detail-oriented administrative professional to coordinate fellowship programs and manage ERAS/GME processes. You will prepare rank lists for NRMP, assemble training files, assist with budgeting, and support faculty communications in a busy medical center.

duties include schedule planning, travel arrangements, and maintaining accurate records. Strong MS Office skills and excellent communication are essential in this on-site role with collaboration

Qualifications

• Associate's degree in Business Administration or related field with two years' experience; or, an equivalent combination of education and experience.

Responsibilities

• Coordinate fellowship programs.
• Maintain ACGME Accreditation and GME requirements.
• Maintain the ERAS database and oversee its processes during recruitment season; maintain the fellowship application chart.
• Prepare rank list with NRMP submission for fellowships.
• Assemble new fellow training files and assist with budget preparation and financial reports.
• Schedule and arrange activities and complex travel when necessary.
• Create and maintain accurate files.
• Provide specialized administrative support to faculty and departmental communications.
• Assist with departmental processes by following established work procedures.
• Perform other related duties as assigned.
• Maintain cooperative relationships with other departments and Medical Center.

Skills

Communication skills

Interpersonal skills

Attention to detail

Education

Associate's degree in Business Administration or related field

Tools

Microsoft Office

Excel

Job description

EDUCATION/EXPERIENCE:

Associate's degree in Business Administration or related field with two years' experience; or, an equivalent combination of education and experience.

ESSENTIAL FUNCTIONS:

• Coordinates fellowship programs.
• Maintains and monitors ACGME Accreditation and GME requirements.
• Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during recruitment season. Maintains application chart for fellowships.
• Responsible for final phase of fellow selection process by preparing rank list with direct submission to the National Resident Matching Program (NRMP) for fellowships.
• Assembles new fellow training files, coordinates new fellow GME personnel forms, and assists with financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
• Schedules and arranges activities to ensure availability and makes complex travel arrangements when necessary.
• Creates and maintains accurate files.
• Facilitates departmental work by providing specialized administrative support to faculty and departmental communication.
• Assists with departmental processes and programs by following established work procedures.
• Performs other related duties as assigned.
• Maintains cooperative working relationships and an open line of communication with other departments and members of the Medical Center.
• Resolves problems to improve customer service.

SKILLS/QUALIFICATIONS:

Excellent oral, written, listening and interpersonal communication skills

Proficient in Microsoft Office Suite including Word and Excel

Detail oriented

WORK ENVIRONMENT:

Clean, well-lit, comfortable, office environment

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