Federal Work-Study| LEGACI Program Assistant

University of Houston System; Houston (TX); On-site; USD 14,000 - 19,000; Full time

Job summary

The University of Houston System is seeking a Program Assistant to support the L.E.G.A.C.I. Student Success Program. The role handles administrative tasks, data entry, phone inquiries, and room preparations for workshops and events, contributing to smooth daily operations.

Responsibilities include file management, event setup, participant assistance, and general office duties. Proficiency in Microsoft Office, strong organization, and clear communication are essential; current UHD students

Qualifications

• Proficiency in Microsoft Office Suite and basic data management.
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Administrative support including filing, data entry, and records management.
• Assist with room setup and materials for workshops and events.
• Serve as a point of contact for participants and coordinate inquiries.
• Maintain office supplies and a tidy work environment.

Skills

Microsoft Office

Data entry

Organizational skills

Verbal communication

Written communication

Tools

Excel

Job description

Department:Gator Success InstituteSalary:$12.00 per hour

Description:

The Program Assistant supports the administrative and logistical functions of the L.E.G.A.C.I. Student Success Program, ensuring the smooth operation of success workshops, events, and daily office tasks. This role involves filing, data entry, answering phone calls, and preparing rooms for events, making it integral to the efficient functioning of the program.

Key Responsibilities:

1. Administrative Support:

• Organize and maintain physical and digital files to ensure accurate and up-to-date records.
• Perform data entry tasks to compile, update, and manage program databases.
• Answer and direct phone calls, responding to inquiries or forwarding them to the appropriate personnel.

2. Event Preparation and Coordination:

• Assist with room setup for success workshops, including arranging furniture, equipment, and materials.
• Prepare workshop supplies such as handouts, sign-in sheets, and other necessary items.
• Coordinate with team members to ensure all logistical needs are met for events.

3. Customer Service:

• Serve as a point of contact for program participants, providing friendly and professional assistance.
• Support program staff with additional tasks as needed to enhance the participant experience.

4. General Office Duties:

• Monitor and manage office supplies, placing orders when necessary.
• Maintain a clean and organized workspace in shared areas and event locations.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic data management systems.
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and manage time effectively in a dynamic environment.

Qualifications:

• Must be a current UHD student
• Must be eligible for Federal Work-Study from Financial Aid
• Prior experience in an administrative or customer service role is a plus.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.