Federal Work Study - Business and Professional

City Colleges of Chicago; Chicago (IL); On-site; USD 19,320 - 27,517; Part time

Job summary

City Colleges of Chicago is seeking a Federal Work Study – Registrar Office Assistant to provide essential support in the Registrar Department. The role involves greeting students and staff, assisting with general office tasks, and enhancing the overall student experience through various administrative duties.

This position, ideal for students actively enrolled in classes, offers a flexible work schedule at $17.00/hr under the Federal Work Study Program. Excellence in customer service and communication skills are essential.

Qualifications

• Applicants must be enrolled at City Colleges of Chicago.
• Must have a minimum 2.0 GPA (waived for first semester new students).
• Excellent customer service skills required.

Responsibilities

• Assist at reception desk, greeting students and staff.
• Provide general office support including filing and data entry.
• Respond to inquiries and provide staff support.

Skills

Oral communication

Customer service

Microsoft Word

Data entry

Attention to detail

Education

High School Diploma or GED

Job description

FEDERAL WORK STUDY – REGISTRAR OFFICE ASSISTANT

OLIVE-HARVEY COLLEGE – REGISTRAR DEPARTMENT

City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education.

The Federal Work Study Program (FWS) is a federally-funded financial aid program that provides subsidized part-time employment for eligible students in order to assist them with postsecondary financial needs. City Colleges of Chicago (CCC) complies with the Department of Education’s regulations regarding the FWS program and allows students to benefit from this opportunity.

Primary Objective

The FWS program encourages students to gain experience in their prospective fields by placing them in areas and departments aligned with their area of study whenever possible. Students are able to use their wages towards educational and living expenses. FWS jobs are available in areas such as academic departments, laboratories, libraries, administrative offices, student centers and several off‑campus locations.

Essential Duties

• Student will assist at reception desk, greeting students, faculty and staff entering office
• Assists staff in the day-to-day functions of the Office.
• Provides support on various projects and assignments as needed.
• Provides general office support including but not limited to filing, faxing, photocopying, and data entry.
• Adheres to the City Colleges of Chicago Customer Services Excellence Standards.
• The student will work closely with the Registrar staff to greet the public, students, faculty and staff as they enter the building. Student will respond to student and staff inquiries when possible: answer phones; perform light word processing and filing; and provide staff support.

Qualifications

Eligibility Requirements

• Applicants must be 16 years or older, have work permit consent, and eligible to work in the United States
• Applicants must be actively attending one of the City Colleges of Chicago
• Applicants must be enrolled in a minimum of 6 semester hours pre‑credit or credit classes
• Applicants must be pursuing an approved educational credential, degree, or certificate
• Applicants must have and maintain a minimum cumulative 2.0 GPA (waived for first semester new students)
• Applicants must be in “good standing” – no City Colleges of Chicago academic restrictions
• Applicants must not be current full or part‑time employees of the City Colleges of Chicago
• All positions are “employment at‑will”

Minimum Qualifications

• High School Diploma required or actively pursuing a GED at the City Colleges of Chicago.
• Knowledge of City Colleges of Chicago.
• Excellent oral communication skills.
• Excellent customer service skills.
• Promotes a positive role model and favorable public image as City Colleges of Chicago representative.
• Adheres to the City Colleges of Chicago Customer Services Excellence Standards.
• Strong verbal communication
• Microsoft Word
• Data entry
• Customer service
• Attention to detail

Student worker rate is $17.00/hr. If variance from $17.00/hr is required, College HR/Recruitment must discuss with District Compensation. The rate paid is in accordance with City Colleges approved salary scale.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!