Federal Proposal Manager / Writer

Wits Solutions Inc.; Ashburn (VA); On-site; USD 110,000 - 150,000; Full time

Job summary

Wits Solutions, Inc. is seeking an experienced Federal Proposal Manager and Writer to lead the end-to-end development and submission of compliant, competitive proposals for federal government contracts.

The role blends strategic management with hands-on content development, requiring coordination with BD, Capture, Operations, Pricing, HR, and SMEs to translate customer requirements into winning narratives. The ideal candidate has a strong track record in federal proposals, excellent

Qualifications

• Bachelor's degree or equivalent experience.
• 7+ years in federal proposal development (management + technical writing).
• Experience writing competitive federal proposals.
• Knowledge of federal procurement processes and evaluation criteria.
• Ability to develop compliance matrices, outlines, and schedules.
• Proven ability to manage multiple proposals and deadlines.
• Proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Lead end-to-end federal proposal development from release to submission.
• Analyze RFPs/RFIs/RFQs and other procurement documents.
• Create schedules, compliance matrices, outlines and plans.
• Coordinate activities across BD, Capture, Operations, Pricing, HR and leadership.
• Facilitate kickoff meetings and color-team reviews.
• Track progress, mitigate risks, ensure deadlines, ensure compliance.
• Develop content: technical, management, staffing, past performance.
• Maintain reusable proposal content and templates.
• Collaborate with SMEs to ensure realistic, executable solutions.

Skills

Proposal leadership

Writing & editing

Cross-functional collaboration

Time management

Communication skills

Education

Bachelor's degree in Business/Communications/English/Technical Writing

Tools

MS Word

MS Excel

MS PowerPoint

SharePoint

GovWin IQ/SAM.gov

Adobe Acrobat

Job description

Thank you

Role: - Federal Proposal Manager and Writer

Location: - Ashburn, VA

Client: - WITS Solutions Inc

Job Description

Position Overview

Wits Solutions, Inc. is seeking an experienced, highly motivated Proposal Manager/Writer to lead the development and submission of compelling, compliant, and competitive proposals in support of our federal government contracting business.

This position combines the strategic oversight and coordination responsibilities of a Proposal Manager with the hands-on writing and content development capabilities of a Proposal Writer. The ideal candidate is a self-directed professional who can manage the full proposal lifecycle while actively developing high-quality technical, management, and past performance narratives.

The Proposal Manager / Writer will collaborate closely with Business Development, Capture Management, Operations, Pricing, and subject matter experts (SMEs) to translate customer requirements and Wits' capabilities into persuasive proposals that communicate clear discriminators, demonstrate an understanding of customer missions, and position Wits for continued growth.

Key Responsibilities

Proposal Management & Coordination

• Lead and manage the end-to-end federal proposal development process, from solicitation release through final submission.
• Analyze Requests for Proposals (RFPs), Requests for Quotations (RFQs), Requests for Information (RFIs), and other federal procurement documents.
• Develop proposal schedules, compliance matrices, outlines, writing assignments, and production plans.
• Coordinate proposal activities across Business Development, Capture, Operations, Pricing, Human Resources, and executive leadership.
• Facilitate proposal kickoff meetings, status reviews, and structured color team reviews (Pink, Red, and Gold Teams).
• Track proposal progress, identify risks, resolve development issues, and ensure adherence to established deadlines.
• Manage proposal production, formatting, quality assurance, and submission in accordance with solicitation requirements.
• Ensure proposals are compliant, responsive, accurate, and aligned with Wits' win strategies.

Proposal Writing & Content Development

• Develop clear, compelling, and customer-focused technical, management, staffing, transition, and past performance narratives.
• Translate complex technical concepts and SME input into concise, persuasive proposal content.
• Incorporate capture strategies, win themes, discriminators, and customer requirements throughout proposal responses.
• Develop executive summaries, management approaches, technical solutions, quality management approaches, and transition plans.
• Write and edit responses to RFIs, Sources Sought Notices, capability requests, and other business development materials.
• Review and refine content for clarity, consistency, compliance, readability, and persuasive impact.
• Develop and maintain reusable proposal content, including corporate qualifications, past performance summaries, resumes, and management approaches.
• Collaborate with technical and operational leaders to ensure proposed solutions are realistic, executable, and aligned with Wits' capabilities.

Capture & Business Development Support

• Participate in capture planning activities to support the development of competitive positioning and proposal strategies.
• Collaborate with Business Development and Capture personnel to identify customer priorities, competitive differentiators, and evaluation criteria.
• Support the development of win themes, solution strategies, and proposal messaging.
• Assist in evaluating solicitation requirements, identifying proposal risks, and developing mitigation strategies.
• Support teaming partners and subcontractors in the development and integration of proposal contributions.
• Participate in proposal debriefings and lessons-learned sessions to improve future submissions.

Process Improvement & Knowledge Management

• Establish and maintain standardized proposal templates, processes, tools, and best practices.
• Maintain an organized proposal content library containing reusable narratives, past performance references, resumes, and corporate capabilities.
• Identify opportunities to improve proposal efficiency, quality, and consistency.
• Implement lessons learned and continuous improvement initiatives across the proposal development lifecycle.
• Support the development of proposal performance metrics, including compliance, timeliness, production efficiency, and proposal quality.
• Leverage approved technology and AI-assisted tools, where appropriate, to improve proposal development while maintaining information security and content accuracy.

Required Qualifications

• Bachelor's degree in Business, Communications, English, Technical Writing, or a related field, or equivalent relevant experience.
• Minimum of 7 years of experience in federal government proposal development, including proposal management and technical writing.
• Demonstrated experience managing and writing competitive federal proposals.
• Strong understanding of federal procurement processes, solicitation structures, and evaluation criteria.
• Experience developing compliance matrices, proposal outlines, schedules, and review processes.
• Proven ability to independently develop technical, management, staffing, and past performance proposal content.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Ability to manage multiple proposals and competing deadlines in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and collaboration tools.
• Strong organizational skills, attention to detail, and ability to coordinate cross-functional contributors.
• Ability to work independently while maintaining effective communication with internal teams and leadership.

Preferred Qualifications

• Experience supporting federal IT services, cybersecurity, software development, cloud services, professional services, or administrative support contracts.
• Familiarity with federal contract vehicles, including GSA MAS, OASIS+, 8(a) STARS III, DLA JETS 2.0, and other government wide acquisition contracts.
• Experience supporting competitive 8(a), small business set-aside, and unrestricted federal procurements.
• Familiarity with FAR requirements and federal proposal compliance standards.
• Experience with Shipley or comparable structured proposal development methodologies.
• Experience with proposal development and opportunity management tools such as GovWin IQ, SAM.gov, Microsoft SharePoint, and Adobe Acrobat.
• Experience coordinating subcontractor and teaming partner proposal contributions.
• APMP certification or equivalent proposal management training.
• Experience supporting both prime contractor and subcontractor proposal submissions.
• Proposal Leadership: Ability to organize, coordinate, and execute proposal efforts from initiation through submission.
• Persuasive Writing: Ability to develop compelling narratives that clearly communicate value, differentiation, and customer benefits.
• Compliance & Attention to Detail: Commitment to producing accurate, responsive, and fully compliant proposals.
• Cross-Functional Collaboration: Ability to work effectively with technical, operational, financial, and executive stakeholders.
• Time Management: Ability to prioritize competing requirements and deliver high-quality work under tight deadlines.
• Continuous Improvement: Commitment to refining proposal processes, improving content quality, and increasing organizational effectiveness.
• Accountability: Demonstrated ownership of assigned proposals, deliverables, schedules, and outcomes.