Federal Proposal Manager (Fully Remote)

TECHEAD; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

TECHEAD is seeking an experienced Proposal Manager & Writer to lead the end-to-end lifecycle for federal health IT opportunities, including strategy, compliance, and content development. You will collaborate with executives, Capture Managers, SMEs, and technical staff to craft compliant, persuasive proposals for agencies such as CMS, NIH, and VA.

You will drive color-team reviews, maintain reusable content, and ensure high-quality editing, graphics alignment, and timely submissions to portals

Qualifications

• 3+ years in Federal proposal management and writing.
• 1+ year in Federal Health IT (CMS, VA, DHA, HHS, NIH, CDC).
• Familiar with HL7/FHIR, HIPAA, cloud, FedRAMP.
• Experience with Shipley or similar proposal methodologies.

Responsibilities

• Lead end-to-end proposal lifecycle from RFP to submission.
• Develop schedules, compliance matrices, outlines, and storyboards.
• Coordinate input from teaming partners and SMEs.
• Author technical, management, transition, and past performance content.
• Ensure 100% compliance with Section L and Section M.
• Manage production and electronic portal submissions.

Skills

Proposal writing

Federal contracting

Health IT

Compliance

Job description

This position is fully remote / work from home.

TECHEAD is celebrating over thirty-five years of incredible heritage, talent, and accomplishments! To learn more about TECHEAD, visit us at TECHEAD.com or on Glassdoor. TECHEAD's mission is to make our associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won't strive for anything less.

About the Role

We are seeking an experienced and strategic Proposal Manager & Writer to oversee and execute the end-to-end proposal lifecycle for federal health IT opportunities. In this dual-role capacity, you will lead proposal strategy, compliance, and color team reviews while simultaneously serving as the primary author for technical, management, and past performance content. You will work closely with executive leadership, Capture Managers, Subject Matter Experts (SMEs), and technical staff to craft compelling, compliant, and winning proposals for federal agencies such as HHS (CMS, NIH, CDC, FDA), VA, and DHA.

Responsibilities

• Lead the complete proposal lifecycle from RFP release to final submission, ensuring 100% compliance with Section L, Section M, and evaluation criteria.
• Develop detailed proposal schedules, compliance matrices, outlines, and storyboards.
• Facilitate kickoff meetings, daily stand-ups, and formal color team reviews (Pink, Red, Gold Team).
• Coordinate and manage input from teaming partners, subcontractors, and internal SMEs.
• Author compelling technical solutions, management plans, transition plans, key personnel descriptions, and past performance citations.
• Translate complex health IT concepts (e.g., EHR integration, health data interoperability, FHIR standards, cloud migration, legacy modernization, and AI/ML applications) into persuasive narratives.
• Interview technical SMEs and capture lead staff to extract win themes, discriminators, and technical approaches.
• Maintain and update a central repository of reusable content, templates, and boilerplates.
• Conduct rigorous compliance checks, technical editing, and proofreading for consistency, clarity, tone, and visual layout.
• Ensure proposal graphics, matrices, and tables accurately align with narrative text.
• Manage final production, assembly, and submission (electronic portals such as eBUY, SAM.gov, GSA, or designated agency portals).

Qualifications

• Experience: 3+ years of experience managing and writing proposals in the Federal Government contracting market.
• Domain Knowledge: Minimum 1+ years of experience specifically within Federal Health IT (e.g., CMS, VA, DHA, HHS, NIH, CDC).
• Technical Understanding: Familiarity with health IT terminology, frameworks, and standards (e.g., HL7/FHIR, HIPAA compliance, SAFe/Agile software development, cloud infrastructure, FedRAMP).
• Process Mastery: Demonstrated proficiency in Shipley proposal management methodologies or equivalent framework.