Federal Programs Support Staff- Bilingual Preferred- #2210

Tri-Counties Regional Center; Santa Barbara (CA); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Retirement plan

Referral program

Flexible spending account

Employee assistance program

LCSW supervision hours

Job summary

Tri-Counties Regional Center seeks a Federal Programs Support Staff to assist the Federal Programs team. The role supports Medicaid Waiver, Self Determination, and related databases, ensuring confidentiality and timely reporting.

The position requires English/Spanish bilingual ability, travel to offices within the service area, and strong computer skills. Starting salary is listed with full-range details and benefits are provided.

Qualifications

• AA/AS degree preferred; 2-3 years relevant experience.
• Ability to travel to any office as needed.
• Bilingual English/Spanish preferred.

Responsibilities

• Transmit Federal Programs information to DDS per Waiver manual.
• Maintain DDS conservatorship reports for DDS.
• Process Institutional Deeming referrals.
• Maintains Medicaid Waiver lists and reports.
• Complete monthly distribution of waiver re-certification documentation.

Skills

Communication skills

Problem solving

Attention to detail

Confidentiality

Interpersonal skills

MS Word

MS Excel

Office procedures

Bilingual English/Spanish

Education

AA/AS Degree

Job description

**We have a current opening on our Federal Programs team for a Support Staff**

Job Title: Federal Programs Support Staff Bilingual Pref'd - Requisition #:2210

Job Type: Full time, Confidential, Non-Bargaining Unit, Non-exempt, Hourly - Location: Santa Barbara

Salary: Starting Salary: $27.71 - $31.04
Full Salary Range: $27.21 - $43.27

$200 bi-weekly bilingual stipend if applicable

Job Summary:

Under the direct supervision of the Assistant Director of Federal Programs, performs duties related to the support functions of the Federal Programs Team. These functions include, but are not limited to, maintain quality assurance with TCRC's Medicaid Waiver and Self Determination program, CDER / ESR database, DDS conservatorship and Institutional Deeming.

Job Duties:

Federal Programs

• Ensures transmission of Federal Programs information to the Department of Developmental Service in accordance to the Waiver manual for all eligible individuals.
• Maintains TCRC conservatorship reports for DDS.
• Processes Institutional Deeming referrals.
• Maintains TCRC's master Medicaid Waiver lists and reports.
• Completes the monthly distribution of waiver re-certification documentation.
• Maintains TCRC conservatorship reports for DDS.
• Maintains TCRC CDER database and completes the reconciliation of the CDER reports.
• Supports TCRC's Federal Programs Manager, SIR Coordinator and Transfer / Fair Hearing Coordinator as needed.
• Develops and disseminates database queries for those served in Early Start.
• Sets up and maintains logs, records, files and manuals.
• Adheres to HIPPA standards in maintaining confidentiality of case and organizational data.
• Additional functions may be assigned as necessary.

Self Determination

• Assists with the implementation of the Self Determination Program which includes but is not limited to:
• Provide support to TCRC's Local Self Determination Advisory Committee.
• Scheduling /coordinating monthly meetings or as needed.
• Take notes during meetings & prepare minutes to distribute at future meetings.
• Maintain/update TCRC Self-Determination webpage.
• Maintain Self Determination waiver list, Translation of Self Determination informational materials.
• Prepare communications, such as memos, emails and other correspondence as needed.

Skill Requirements:

• Ability to communicate ideas effectively, both orally and in writing
• Ability to problem solve in a flexible and effective, fully independent manner in carrying out job responsibilities
• Ability to prioritize work and attending to detail while maintaining established deadlines
• Ability to maintain confidentiality and composure when dealing with sensitive confidential matters
• Promotes and maintains positive interpersonal relationships across all teams at TCRC
• Excellent computer skills; usage of software for client documentation, client management, information systems, email and other computerized functions.
• Working knowledge of MS Word and Excel.
• Knowledge of office procedures and practices; grammar and spelling; word processing and data entry methods
• Full use of automobile, possession of a valid California driver's license and automobile insurance for the maximum amount prescribed by law, for occasional travel to offices within the three counties served by TCRC.
• Ability to read/speak/write English and Spanish fluently preferred.

Minimum Qualifications

• AA/AS Degree preferred
• 2-3 years of relevant experience
• Ability to travel to any office at any time
• Bilingual English/Spanish preferred

Benefits:

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• LCSW Supervision hours program

Physical Requirements:

Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone.

Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Each of these physical tasks is an essential function of the position.